Strategic Office Operations Specialist (Secret Clearance)

Jobtailor; Washington (District of Columbia); On-site; USD 60,000 - 90,000; Full time

Job summary

Jobtailor in Washington, DC seeks a highly organized administrative professional with Secret Clearance to manage daily office operations, scheduling, and correspondence in a fast-paced environment tied to US foreign affairs policies. You will handle travel arrangements, onboarding, evaluations, and interagency coordination while maintaining strict confidentiality and high attention to detail.

The role requires strong communication and multitasking abilities, with flexibility for after-hours work

Qualifications

• Must hold Secret Clearance and pass background checks.
• Experience with US foreign affairs or policy strongly preferred.
• Proficient in MS Office Suite (Word, PowerPoint, Excel) and Outlook.
• Excellent organizational, analytical and problem-solving skills.

Responsibilities

• Manage daily office operations, communication workflows, scheduling, correspondence, and records management.
• Process time and attendance through TATEL.
• Arrange staff travel using E2Solutions, including travel authorizations, visas, reservations, vouchers, and receipts.
• Track assignments and tasker completion.
• Orient and onboard new employees.
• Input annual staff evaluations into performance software.
• Procure and organize office supplies through Arriba.
• Schedule meetings and maintain leadership calendars through Outlook.
• Provide courteous service to staff, visitors, stakeholders, and callers.
• Maintain phone lists, safe combination information, internal information, and office files.
• Arrange conference services and support interagency and public outreach meetings.
• Submit repair, cleaning, and physical maintenance requests.
• Attend staff meetings, take notes, and distribute meeting minutes.
• Maintain team business contact lists and databases.
• Develop and maintain the office SharePoint website.
• Serve as Unit Security Officer and enforce security best practices.
• Proofread and format policy team papers.
• Provide temporary administrative support to the F Front Office.
• Attend training sessions as needed.
• Perform other duties as assigned.

Skills

Secret Clearance

Interpersonal skills

Organizational skills

Multitasking

Adaptability

Tools

TATEL

E2Solutions

Outlook

Arriba

MS Word

MS PowerPoint

MS Excel

SharePoint

Job description

Jobtailor in Washington, DC seeks a highly organized administrative professional with Secret Clearance to manage daily office operations, scheduling, and correspondence in a fast-paced environment tied to US foreign affairs policies. You will handle travel arrangements, onboarding, evaluations, and interagency coordination while maintaining strict confidentiality and high attention to detail.

The role requires strong communication and multitasking abilities, with flexibility for after-hours work