Executive Administrative Specialist - Secret Clearance

Jobtailor; McLean (VA); On-site; USD 55,000 - 75,000; Full time

Job summary

Jobtailor in McLean, VA seeks an experienced Administrative Assistant to support executive leadership with travel planning, calendar management, and expense reporting across a complex organization. The role coordinates meetings across networks (including classified systems), prepares materials for senior leaders, and handles sensitive engagements inside and outside the company.

DoD Secret clearance is required at the time of application.

Qualifications

• High School Diploma or equivalent.
• 5+ years of admin support in a law firm or corporate setting.
• Experience with travel expense reporting for complex itineraries.
• Advanced Microsoft Office, SharePoint, and intranet proficiency.
• Excellent organization and prioritization across dispersed teams.
• Experience interfacing with executive contacts.
• Experience coordinating calendars, calls, and meetings.
• Experience with Concur or SAP for travel/expense reporting.
• Must have DoD Secret clearance at time of application.

Responsibilities

• Provide admin support including travel planning, expense reports, meetings, and events.
• Prepare presentation materials for executive leadership.
• Coordinate meetings across networks including classified systems.
• Support engagements of a sensitive nature inside and outside the company.
• Proactively manage calendars and scheduling conflicts.
• Other duties as assigned.

Skills

Executive support

Calendar management

Travel planning

Expense reporting

Microsoft Office

Executive liaison

Education

High School Diploma or equivalent

Tools

Concur

SAP

SharePoint

Job description

Jobtailor in McLean, VA seeks an experienced Administrative Assistant to support executive leadership with travel planning, calendar management, and expense reporting across a complex organization. The role coordinates meetings across networks (including classified systems), prepares materials for senior leaders, and handles sensitive engagements inside and outside the company.

DoD Secret clearance is required at the time of application.