Senior Executive Secretary & Administrative Lead

U.S. Department of Veterans Affairs; Virginia; On-site; USD 45,000 - 54,000; Full time

Job summary

Department of Corrections in Oklahoma is seeking a Secretary V to perform confidential secretarial duties for an agency official. Responsibilities include processing mail, composing official documents, managing calendars, arranging travel, and transcribing dictation with high accuracy.

The role requires six years of clerical office work experience, including three years as an office manager or executive secretary, and strong business communications skills.

Qualifications

• Six years of clerical office work experience including three years as an office manager, executive assistant or confidential secretary.
• Ability to transcribe dictation and maintain confidentiality is required.
• Strong knowledge of business communications, spelling, punctuation and business English.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor's signature.
• Screens calls; provides information or refers callers to appropriate staff.
• Receives visitors and handles inquiries; maintains calendar and travels arrangements for supervisor.
• Independently researches, assembles and summarizes material for consideration and action; transcribes confidential material with high accuracy.
• Attends meetings, drafts materials and summarizes proceedings; supports budget and staff discussions.
• Supervises administrative or clerical staff as needed.

Skills

Typing 50 wpm

Procedures of business communications

Spelling and grammar

Office methods

Computer operations

Business arithmetic

Public relations

Supervisory principles

Education

Six years clerical office work experience including three years as office manager/executive assistant/confidential secretary

Job description

Department of Corrections in Oklahoma is seeking a Secretary V to perform confidential secretarial duties for an agency official. Responsibilities include processing mail, composing official documents, managing calendars, arranging travel, and transcribing dictation with high accuracy.

The role requires six years of clerical office work experience, including three years as an office manager or executive secretary, and strong business communications skills.