Executive Secretary to Agency Administrator (On-Site)

Oklahoma Ag; Oklahoma; On-site; USD 33,000 - 41,000; Full time

Job summary

State of Oklahoma seeks a Secretary II for the Department of Corrections to perform confidential secretarial duties for an agency official. Responsibilities include mailing, scheduling, travel itineraries, dictation, and preparing official documents.

The role requires discretion and accuracy in handling sensitive information. The position is on-site, full-time, with a non-negotiable annual salary of $36,934.81 and benefits typical of state employment.

Qualifications

• Three years of clerical office work; or an equivalent combination of education and experience.
• Ability to type accurately from plain copy with high accuracy and speed.
• Proficiency in business communications, spelling, punctuation and English.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature.
• Screens telephone calls; provides information or refers callers to appropriate staff.
• Receives visitors; answers inquiries or refers to appropriate official.
• Arranges meetings, maintains supervisor’s calendar, and coordinates travel itineraries and expenses.
• Researches, assembles and summarizes material for administrative board or commission; transcribes confidential material with high accuracy.
• Represents the agency in legislative hearings and assists with budget and policy discussions.
• Supervises administrative or clerical staff.

Skills

Typing (40 wpm)

Secretarial duties

Calendar management

Communication

Discretion

Job description

State of Oklahoma seeks a Secretary II for the Department of Corrections to perform confidential secretarial duties for an agency official. Responsibilities include mailing, scheduling, travel itineraries, dictation, and preparing official documents.

The role requires discretion and accuracy in handling sensitive information. The position is on-site, full-time, with a non-negotiable annual salary of $36,934.81 and benefits typical of state employment.