Senior Executive Secretary (Confidential)

State of Oklahoma; Oklahoma; On-site; USD 45,000 - 54,000; Full time

Job summary

State of Oklahoma is seeking a Secretary V at Clara Waters Community Corrections C to provide confidential secretarial support to a senior agency official. Responsibilities include handling mail, composing correspondence, managing calendars, arranging travel, and transcribing dictation with high accuracy.

Requires six years of clerical office work (three years in senior roles) and strong knowledge of business communications, spelling, punctuation, and English.

Qualifications

• Six years of clerical office work with three years in senior assistant roles.
• Ability to transcribe confidential dictation with high accuracy.
• Strong knowledge of business communications, spelling, punctuation and English.
• Supervisory principles and practices experience preferred.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature.
• Screens telephone calls; provides information or refers callers to staff.
• Receives visitors and answers inquiries; arranges travel and meetings.
• Researches and summarizes material for board or commission; transcribes confidential material.
• Represents supervisor at hearings; drafts proposed legislation and budget items.
• Supervises administrative or clerical assistants.

Skills

Typing 50 wpm

Business communications

Discretion with confidential work

Judgment and policy interpretation

Education

Six years clerical office work

Three years as office manager/executive assistant/confidential secretary

Job description

State of Oklahoma is seeking a Secretary V at Clara Waters Community Corrections C to provide confidential secretarial support to a senior agency official. Responsibilities include handling mail, composing correspondence, managing calendars, arranging travel, and transcribing dictation with high accuracy.

Requires six years of clerical office work (three years in senior roles) and strong knowledge of business communications, spelling, punctuation, and English.