Senior Executive Secretary – Confidential Admin

State of Oklahoma; Vinita (OK); On-site; USD 45,000 - 54,000; Full time

Job summary

The State of Oklahoma, Department of Corrections, Northeastern Oklahoma Community Correctional Center, seeks a dedicated Secretary V to perform confidential secretarial duties for a senior agency official. This on-site role requires six years of clerical office work, including three years as an office manager, executive assistant, or confidential secretary.

Responsibilities include opening and sorting mail, composing official correspondence, scheduling, travel arrangements, dictation,

Qualifications

• Six years of clerical office work, including three years as an office manager, executive assistant or confidential secretary, or equivalent.
• Ability to type accurately at 50 words per minute.
• Proficiency in business English, spelling and punctuation.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature.
• Screens telephone calls; answers inquiries and refers to appropriate staff.
• Receives visitors and arranges meetings; maintains supervisor’s calendar.
• Prepares travel itineraries, submits travel claims and expense accounts.
• Transcribes confidential material and records proceedings of meetings.
• Supports legislative/agency activities and may supervise clerical staff.

Skills

Typing 50 wpm

Discretion

Calendar management

Secretarial duties

Tools

Computer operations

Job description

The State of Oklahoma, Department of Corrections, Northeastern Oklahoma Community Correctional Center, seeks a dedicated Secretary V to perform confidential secretarial duties for a senior agency official. This on-site role requires six years of clerical office work, including three years as an office manager, executive assistant, or confidential secretary.

Responsibilities include opening and sorting mail, composing official correspondence, scheduling, travel arrangements, dictation,