Secretary V

131 DEPARTMENT OF CORRECTIONS; Vinita (OK); On-site; USD 45,000 - 54,000; Full time

Job summary

131 DEPARTMENT OF CORRECTIONS is seeking a Secretary V for the Northeastern Oklahoma Community Correctional Center. This position performs confidential secretarial duties for an agency administrator and handles mail, correspondence, scheduling and travel claims.

The ideal candidate will have extensive clerical experience, strong business communication skills, and the ability to manage confidential materials with tact.

Qualifications

• Six years of clerical office work, including three years as an office manager, executive assistant or confidential secretary.
• Knowledge of business communications, spelling, punctuation and business English; office methods; computer operations; business arithmetic; public relations; supervisory principles and practices.
• Typing ability: 50 words per minute from a plain copy; discretion handling confidential material.

Responsibilities

• Open, scan and distribute mail; compose official correspondence; prepare travel claims and expense accounts.
• Screen calls, provide information, refer to staff; receive visitors and arrange meetings; maintain supervisor's calendar and travel arrangements.
• Record and transcribe dictation; transcribe proceedings of meetings; assist with legislative hearings, drafting proposed legislation and budget items; supervise clerical staff.

Job description

Job Posting Title Secretary V Agency 131 DEPARTMENT OF CORRECTIONS Supervisory Organization DOC NOCC Job Posting End Date Refer to the date listed at the top of this posting, if available. Continuous if date is blank. Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank) Full/Part-Time Full time Job Type Regular Compensation $49,464.69 - This salary is non-negotiable.

Job Description

Location: Northeastern Oklahoma Community Correctional Center. Basic Purpose Positions in this job family are assigned responsibilities for performing confidential secretarial duties for an agency official or administrator. Typical Functions Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature, disposes of routine correspondence. Screens telephone calls; provides information or refers callers to appropriate staff members; answers inquiries. Receives visitors; answers inquiries personally or refers to appropriate official. Arranges for special conferences and meetings; maintains supervisor’s calendar, advising of commitments; arranges for travel itinerary and accommodations; prepares and submits travel claims and expense account. Independently researches, assembles and summarizes material, information and data for administrative board or commission consideration and action; takes and transcribes dictation of confidential, technical or legal material requiring a high degree of accuracy; records and transcribes proceedings of meetings and conferences. Appears before legislative committee hearings either alone or in the company of supervisor to present facts relative to agency programs, mission and/or budget; drafts proposed legislation; proposes budget items; confers with administrators on matters of staffing, budget and purchasing and contracts and/or policy.

Supervises administrative or clerical assistants.

Level Descriptor

Level Descriptor At this level employees perform confidential secretarial work for an assistant or associate director of an agency; and may direct the work of other technical/clerical employees.

Education and Experience

Education and Experience requirements at this level consist of six years of clerical office work, including three years as an office manager, executive assistant or as a confidential secretary, or an equivalent combination of education including three years as an office manager, executive assistant or as a confidential secretary experience.

Knowledge, Skills, Abilities and Competencies

Knowledge, Skills, and Abilities required at this level include knowledge of the procedures and techniques of business communications; of spelling, punctuation, and business English; of office methods; of computer operations; of business arithmetic; of public relations; and of supervisory principles and practices. Skill is required to type accurately from a plain copy at a rate of fifty words per minute. Ability is required to handle confidential work with tact and discretion; to exercise judgment in interpreting and applying rules or policy; to establish and maintain working relationships with others; and to provide direction to other technical/clerical employees.

This is an on-site position and is not eligible for remote work.

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub.

Agency Contact

Agency Contact Oklahoma State Government is the largest employer in the state of Oklahoma, employing over 35,000 diverse and talented employees in more than 100 state agencies, boards and commissions. Our workplaces can be found across the state from Boise City to Idabel, Hollis to Miami, and everywhere in between. Industries: Government Administration Worker Size: 10,001+ Employees Headquarters: Oklahoma City, Oklahoma Utilizing the Office of Veterans Placement provides eligible veterans additional services and interview opportunities for State of Oklahoma employment.