Executive Secretary II — Confidential Admin & Scheduling

State of Oklahoma; Oklahoma; On-site; USD 33,000 - 41,000; Full time

Job summary

State of Oklahoma seeks a Secretary II to perform confidential secretarial duties for an agency official. The role includes mail handling, correspondence drafting, calendar management, and travel arrangements, all on-site.

The position requires strong typing (40 wpm), discretion with confidential information, and the ability to coordinate meetings, prepare briefs, and support legislative interactions as needed.

Qualifications

• Three years of clerical office work or equivalent.
• Ability to type 40 words per minute accurately.
• Discretion handling confidential information and documents.

Responsibilities

• Opens, scans or reads and distributes mail; composes official correspondence for supervisor’s signature.
• Screens telephone calls; provides information or refers callers to appropriate staff.
• Receives visitors; answers inquiries or refers to appropriate official.
• Arranges meetings; maintains supervisor’s calendar and travel arrangements; prepares travel claims.
• Researches and summarizes material for board or commission; takes dictation and transcribes confidential material.
• Participates in legislative hearings and assists with budget, staffing, purchasing and policy matters.
• Supervises administrative or clerical staff.

Skills

Typing 40 wpm

Secretarial duties

Calendar management

Phone screening

Education

Three years of clerical office work

Job description

State of Oklahoma seeks a Secretary II to perform confidential secretarial duties for an agency official. The role includes mail handling, correspondence drafting, calendar management, and travel arrangements, all on-site.

The position requires strong typing (40 wpm), discretion with confidential information, and the ability to coordinate meetings, prepare briefs, and support legislative interactions as needed.