Executive Secretary III - Onsite Confidential Admin Lead

State of Oklahoma; Kansas; On-site; USD 37,000 - 45,000; Full time

Job summary

State of Oklahoma seeks a Secretary III at Mabel Bassett Correctional Center to provide confidential secretarial support for an agency official. The role requires five years of clerical experience, including leadership in office management or executive assistance, and the ability to handle sensitive information with tact.

On-site position with regular duties and calendar management. Responsibilities include mail handling, scheduling, travel arrangements, dictation, and support for committee

Qualifications

• Five years of clerical office work, including two years as an office manager, executive assistant or as a confidential secretary.
• Must handle confidential materials with tact and discretion.
• Ability to type and transcribe accurately from dictation or plain copy.

Responsibilities

• Open, read, and distribute mail; draft official correspondence for supervisor’s signature.
• Screen telephone calls and direct inquiries to appropriate staff.
• Receive visitors and manage appointments.
• Arrange travel, calendars, and expense claims.
• Research and summarize material for administrative board or commission consideration and action; transcribe confidential material with high accuracy.
• Appear before legislative committee hearings to present agency information and draft related documents.
• Supervise other clerical staff as needed.

Skills

Secretarial duties

Typing 50 wpm

Confidential work

Discretion and judgment

Job description

State of Oklahoma seeks a Secretary III at Mabel Bassett Correctional Center to provide confidential secretarial support for an agency official. The role requires five years of clerical experience, including leadership in office management or executive assistance, and the ability to handle sensitive information with tact.

On-site position with regular duties and calendar management. Responsibilities include mail handling, scheduling, travel arrangements, dictation, and support for committee