Senior Executive Secretary & Administrative Supervisor

400 OFFICE OF JUVENILE AFFAIRS; Oklahoma City (OK); On-site; USD 37,000 - 45,000; Full time

Benefits offered by this job

Health insurance

Retirement Savings Plan

Paid time off

Holidays

Training opportunities

Job summary

The Oklahoma Office of Juvenile Affairs is seeking a Secretary V to perform confidential clerical work and may supervise administrative staff. The ideal candidate will have previous experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

You will manage mail, calendars, travel arrangements, and prepare materials for board or commission actions while handling sensitive information with discretion.

Qualifications

• Six years of clerical office work, including three years as an office manager, executive assistant or confidential secretary.
• Ability to type accurately at 50 words per minute.
• Knowledge of business communications, office methods and computer operations.
• Must pass background checks and possess a valid Oklahoma driver's license.

Responsibilities

• Opens, scans and distributes mail; drafts routine correspondence for supervisor's signature.
• Screens calls, provides information, and refers inquiries to staff.
• Receives visitors and schedules meetings; maintains supervisor's calendar; arranges travel.
• Researches and summarizes material for boards or commissions; drafts documents and transcribes notes.
• Assists with budgeting, staffing and purchasing matters; may supervise clerical staff.
• Represents the agency at hearings when required and supports policy discussion.
• Supervises administrative or clerical assistants.

Skills

Typing 50 wpm

Office administration

Supervisory principles

Education

Six years clerical office work with three years admin/secretarial

Job description

The Oklahoma Office of Juvenile Affairs is seeking a Secretary V to perform confidential clerical work and may supervise administrative staff. The ideal candidate will have previous experience as an office manager or executive assistant and knowledge of modern office methods and procedures.

You will manage mail, calendars, travel arrangements, and prepare materials for board or commission actions while handling sensitive information with discretion.