Senior Executive Assistant to Marine Sciences Leadership

UC San Diego; San Diego (CA); On-site; USD 68,000 - 119,000; Full time

Job summary

UC San Diego's Vice Chancellor Marine Sciences office seeks an Executive Assistant 3 to provide analytical and liaison support for VCMS and DDR. The role collects, analyzes, and distributes data, drafts clear correspondence, and coordinates the Director's Council activities with discretion and professionalism.

The EA3 oversees daily office operations, coordinates schedules, and develops process improvements to streamline administrative workflows while ensuring confidentiality and high-level

Qualifications

• Strong analytical and problem-solving abilities for moderately complex issues.
• Experience coordinating travel and events with proper procedures.
• Basic accounting tasks such as reimbursements and invoicing.
• Ability to maintain confidentiality and exercise discretion.
• Proven organizational, office management and multitasking skills.
• Experience scheduling meetings and preparing summaries.
• Excellent written and verbal communication with diplomacy.
• Ability to compile data and draft clear reports for leadership.
• Ability to interpret policies and translate into actionable guidance.

Responsibilities

• Provide analytical and liaison support for VCMS across teams and external constituencies.
• Coordinate travel, meetings, and events with appropriate procedures.
• Prepare summaries and reports; maintain executive calendars with discretion.
• Oversee records and implement process improvements to office operations.
• Draft clear correspondence and assist with complex communications.

Skills

Analytical thinking

Travel coordination

Accounting basics

Discretion & confidentiality

Office management

Meeting scheduling

Communication & diplomacy

Data gathering & reporting

Policy interpretation

Job description

UC San Diego's Vice Chancellor Marine Sciences office seeks an Executive Assistant 3 to provide analytical and liaison support for VCMS and DDR. The role collects, analyzes, and distributes data, drafts clear correspondence, and coordinates the Director's Council activities with discretion and professionalism.

The EA3 oversees daily office operations, coordinates schedules, and develops process improvements to streamline administrative workflows while ensuring confidentiality and high-level