Senior Executive Assistant: Complex Calendars & Travel

University of California San Diego; San Diego (CA); On-site; USD 44,000 - 58,000; Full time

Job summary

UC San Diego is seeking an Executive Assistant to support senior leadership across the university. The role requires managing extremely complex calendars, coordinating domestic and international travel, tracking expenses, and preparing meeting materials.

You will serve as a key resource to department leaders, interacting with faculty, staff, students, and external partners. Primary responsibilities include coordinating high-profile meetings and events, managing budgets and vendor arrangements,

Qualifications

• Experience managing calendars for executives.
• Experience coordinating domestic and international travel.
• Strong organizational skills with attention to detail.
• Proficiency with MS Office and Adobe Acrobat.
• Strong communication and interpersonal skills.

Responsibilities

• Manage extremely complex calendars for senior executives.
• Coordinate domestic and international travel and reimbursements.
• Track expenses and process reimbursements.
• Prepare meeting materials and coordinate high-profile meetings.
• Interact with senior leaders, faculty, staff, students, and external partners.

Skills

Calendar management

Travel planning

Budget management

Meeting coordination

Vendor negotiation

Attention to detail

Multi-tasking

Tools

MS Word

Excel

PowerPoint

Access

Adobe Acrobat

Email systems

Job description

UC San Diego is seeking an Executive Assistant to support senior leadership across the university. The role requires managing extremely complex calendars, coordinating domestic and international travel, tracking expenses, and preparing meeting materials.

You will serve as a key resource to department leaders, interacting with faculty, staff, students, and external partners. Primary responsibilities include coordinating high-profile meetings and events, managing budgets and vendor arrangements,