Executive Administrative Officer for Academic Medicine

UC San Diego; San Diego (CA); On-site; USD 87,000 - 127,000; Full time

Job summary

UC San Diego is seeking an Administrative Officer 3 to provide high-level administrative support in the School of Medicine Dean's Office. The role includes coordinating executive-level events, managing complex calendars, and advancing strategic priorities in a fast-paced academic medicine environment.

The incumbent will interact with senior leaders, faculty, staff, and external stakeholders, requiring discretion, strong planning skills, and thorough knowledge of university policies and

Qualifications

• Seven years of relevant experience, or a related Bachelor's plus three years of applicable experience.
• Thorough knowledge of University rules and regulations, processes, budgeting and fund management, and personnel management.
• Strong written and verbal communication, including preparing professional correspondence, reports, agendas, and briefing materials.
• Experience planning and managing complex events at the dean's or vice chancellor's office level, or for comparable senior executive leadership.
• Ability to use discretion and maintain confidentiality with senior leaders, staff, and external stakeholders.

Responsibilities

• Coordinate executive-level events and manage leadership calendars.
• Support academic and faculty affairs leadership and initiatives.
• Assist with budgeting, accounting, contracts and grants, and governance-related tasks.
• Prepare reports, briefing materials, agendas, and meeting documentation.

Skills

Interpersonal communication

Verbal communication

Written communication

Strategic thinking

Problem solving

Analytical thinking

Customer service

Leadership coordination

Time management

Attention to detail

Education

Bachelor's degree in related area

Tools

Microsoft Office

Job description

UC San Diego is seeking an Administrative Officer 3 to provide high-level administrative support in the School of Medicine Dean's Office. The role includes coordinating executive-level events, managing complex calendars, and advancing strategic priorities in a fast-paced academic medicine environment.

The incumbent will interact with senior leaders, faculty, staff, and external stakeholders, requiring discretion, strong planning skills, and thorough knowledge of university policies and