Executive Assistant to CMS Director (Temp)

University of North Carolina Wilmington; Wilmington (NC); On-site; USD 25,000 - 34,000; Full time

Job summary

The University of North Carolina Wilmington is seeking a Temporary Executive Assistant to provide administrative and programmatic support to the Center for Marine Science’s Executive Director. The role requires strong organization, calendar management, travel processing, and clear communication with faculty, staff, and external partners.

Responsibilities include coordinating CMS leadership meetings, planning faculty/staff events, maintaining the front office, and serving as a back-up to the

Qualifications

• High school diploma or equivalent with 3 years of progressively responsible administrative/office management experience.
• Associate’s or Bachelor’s degree in business or related field preferred.
• Strong written and verbal communication; proficient in Microsoft Office and quick to learn university systems.
• Ability to multi-task and provide excellent customer service.
• Experience supporting executives or senior staff is a plus.

Responsibilities

• Managing the director's calendar, including scheduling appointments and meetings.
• Providing correspondence on behalf of the Executive Director to faculty/staff, high level university administration/staff, external stakeholders/partners.
• Coordinating events in support of the Executive Director.
• Process Executive Director's travel authorizations and reimbursements.
• Coordinate CMS leadership team meetings, and keep minutes.
• Plan/schedule fall and spring CMS faculty/staff meetings, and State of CMS meeting.
• Support Marine Science Council.
• Coordinate CMS prospective student tours.
• Enter and track work orders.
• Maintain/update CMS phone tree.
• Facilitate room reservations.
• Maintain front office supplies.
• Support Executive Director in research activities.
• Serve as back-up to Administrative Associate.
• Special projects, as assigned.

Skills

Excellent organizational skills

Clear verbal and written communication

MS Office proficiency

Multi-tasking

Customer service

Event planning

Education

Bachelor’s degree in business administration or related

Associate’s degree in secretarial or business administration

High school diploma or equivalent

Job description

The University of North Carolina Wilmington is seeking a Temporary Executive Assistant to provide administrative and programmatic support to the Center for Marine Science’s Executive Director. The role requires strong organization, calendar management, travel processing, and clear communication with faculty, staff, and external partners.

Responsibilities include coordinating CMS leadership meetings, planning faculty/staff events, maintaining the front office, and serving as a back-up to the