Strategic Executive Assistant to the Vice Chancellor

State Center Community College District; Reedley (CA); On-site; USD 78,000 - 96,000; Full time

Job summary

State Center Community College District is seeking an Executive Assistant to the Vice Chancellor. The role provides executive administrative support, drafting documents, coordinating schedules and meetings, and handling confidential matters districtwide in California.

The position requires strong organization, budgeting awareness, and the ability to interact with the Chancellor’s Office, Board of Trustees and elected officials. It is a permanent, districtwide assignment with a competitive salary.

Qualifications

• Graduation from an accredited community college with an associate degree and five years of progressively responsible administrative support experience.
• Two of the five years should include supporting a department head or higher.
• A bachelor's degree is highly desirable.

Responsibilities

• Provides clerical and administrative support to a Vice Chancellor; drafts documents, reports and agendas; prepares minutes and manages confidential materials.
• Manages calendars and complex scheduling; coordinates meetings with executives, officials and committees.
• Researches background materials, prepares reports for committees and board meetings, and tracks budgets and purchasing.
• Supervises or guides other staff on work procedures and ensures deadlines are met.

Skills

Office administration

Budgeting basics

Scheduling & calendaring

Communication

Research & report drafting

Education

Associate degree

Bachelor's degree desirable

Tools

Scanners

Phone systems

Databases

Spreadsheet software

Job description

State Center Community College District is seeking an Executive Assistant to the Vice Chancellor. The role provides executive administrative support, drafting documents, coordinating schedules and meetings, and handling confidential matters districtwide in California.

The position requires strong organization, budgeting awareness, and the ability to interact with the Chancellor’s Office, Board of Trustees and elected officials. It is a permanent, districtwide assignment with a competitive salary.