Strategic Executive Assistant to the Vice Chancellor

Agupdate; Fresno (CA); Hybrid; USD 51,000 - 63,000; Full time

Job summary

District seeks a Temporary Executive Assistant to the Vice Chancellor to perform executive-level administrative support, manage calendars, prepare reports, agendas and minutes, and coordinate committee activities. The role requires handling highly confidential information and interacting with senior officials.

Responsibilities include drafting documents, supporting budget processes, and ensuring regulatory compliance, with strong emphasis on accuracy, discretion, and professional communication.

Qualifications

• Associate degree and 5+ years of progressively responsible administrative support experience, including support to a department head or higher.
• Bachelor’s degree is highly desirable.
• Experience with confidential information and board/governing body documents.

Responsibilities

• Provide executive-level administrative support to the Vice Chancellor, including drafting documents, reports and minutes.
• Manage complex scheduling, calendars and meetings with multiple stakeholders.
• Coordinate committee support and prepare agendas, minutes and packets.
• Assist in budget development, tracking and related financial processes.

Skills

Office administration

Scheduling & calendaring

Budget tracking

Confidential document handling

Communication skills

Minute-taking

Education

Associate degree

Bachelor's degree desirable

Tools

Scanner

Phone systems

Database software

Spreadsheet software

Word processing

Job description

District seeks a Temporary Executive Assistant to the Vice Chancellor to perform executive-level administrative support, manage calendars, prepare reports, agendas and minutes, and coordinate committee activities. The role requires handling highly confidential information and interacting with senior officials.

Responsibilities include drafting documents, supporting budget processes, and ensuring regulatory compliance, with strong emphasis on accuracy, discretion, and professional communication.