Strategic Executive Assistant to the Vice Chancellor Districtwide

State Center Community College District; Fresno (CA); On-site; USD 78,000 - 96,000; Full time

Job summary

State Center Community College District invites applications for an Executive Assistant to the Vice Chancellor (Confidential). This senior administrative role provides comprehensive support, drafts confidential materials, and manages complex calendars while coordinating Board and official communications across the District.

The successful candidate will handle sensitive information, prepare reports, assist in budget tracking, and liaise with the Chancellor's Office, Trustees, and public

Qualifications

• Provides executive-level administrative support for a Vice Chancellor.
• Drafts and proofreads documents, reports and minutes, often confidential.
• Manages calendars, scheduling, and coordination across diverse stakeholders.

Responsibilities

• Provide clerical and administrative support to a Vice Chancellor; draft documents and reports.
• Draft confidential information regarding personnel matters and projects.
• Screens visitors and inquiries; prioritize requests and coordinate action items.
• Schedule meetings with Cabinet, leadership, officials, and the public; manage calendars.
• Prepare background materials and reports for committees and Board of Trustees.
• Attend meetings and take notes or transcribe recordings; maintain minutes and records.
• Maintain confidential files and electronic/physical filing systems.
• Create and maintain spreadsheets and databases; monitor budgets and payments.
• Review board materials for accuracy and assist in posting agendas and minutes.

Skills

Administrative support

Calendar management

Communication

Document drafting

Research

Education

Associate degree

Bachelor's degree desirable

Tools

Microsoft Office

Database/spreadsheet software

Job description

State Center Community College District invites applications for an Executive Assistant to the Vice Chancellor (Confidential). This senior administrative role provides comprehensive support, drafts confidential materials, and manages complex calendars while coordinating Board and official communications across the District.

The successful candidate will handle sensitive information, prepare reports, assist in budget tracking, and liaise with the Chancellor's Office, Trustees, and public