Senior Executive Assistant to 2 VPs| Hybrid (Boston Seaport)

Nasuni; Boston (MA); Hybride; USD 90 000 - 130 000; Plein temps

Avantages offerts par ce poste

Health plans

Life insurance

401(k) retirement plan

Paid time off

Remote-friendly policy

Wellbeing offerings

Professional development

Résumé du poste

Nasuni is seeking an Executive Administrator in Boston Seaport, operating hybrid across two senior leaders in Customer Success and Business and Corporate Development. You will structure and execute calendars, travel, briefings, and executive communications to enable strategic focus and confidentiality.

You will coordinate complex schedules, prepare materials for meetings, and support high-visibility engagements, while safeguarding time and ensuring accurate, timely information across time zones.

Qualifications

• Five or more years of administrative or executive support experience, including at least three years directly supporting VP-level or senior leaders.
• Independent ownership of complex calendaring, executive travel, meeting preparation, expenses, and confidential information.
• Demonstrated ability to manage competing priorities and rapidly changing executive needs without losing accuracy or follow-through.
• Experience interacting professionally with senior internal and external stakeholders.
• Strong writing and presentation-formatting skills and proficiency with Microsoft Outlook, PowerPoint, Word, Excel, Teams, or comparable tools.
• Sound judgment, discretion, close attention to detail, and the ability to act effectively without complete information.
• Practical experience using AI or workflow automation to improve work while applying appropriate validation, privacy, confidentiality, and human review.
• Ability to work from Boston Seaport three days per week and periodically coordinate across Eastern and Pacific time zones.

Responsabilités

• Own complex calendars for two senior executives, resolving conflicts based on business priority, stakeholder impact, time zones, confidentiality, and preparation requirements.
• Coordinate domestic and international travel, including detailed itineraries, contingencies, external meetings, and last-minute changes.
• Prepare agendas, briefings, presentations, meeting materials, and executive communications so leaders enter meetings with accurate context and clear priorities.
• Support leadership meetings, QBRs, offsites, customer and partner engagements, board-related preparation, and other high-visibility executive activities.
• Provide administrative coordination for Business and Corporate Development activity, including strategic partnerships and transaction-related workflows, while maintaining appropriate confidentiality and discretion.
• Coordinate executive interactions with senior external stakeholders, including strategic technology partners, investors, advisors, customers, and other business partners.
• Capture decisions, maintain action tracking, and drive follow-through across multiple concurrent priorities.
• Manage expenses, purchase orders, budget tracking, and vendor coordination.
• Serve as a trusted liaison across Customer Success, Sales, Alliances, Product, Finance, Legal, People, and workplace teams.
• Partner closely with other Executive Administrators to coordinate leadership schedules, company priorities, and high-visibility events.

Connaissances

Administrative experience

Executive support

Calendar management

Travel coordination

Stakeholder communication

MS Office (Outlook/PowerPoint/Word/Ex​

AI workflow automation

Time-zone coordination

Outils

Concur

Teampay

Brex

Description du poste

Nasuni is seeking an Executive Administrator in Boston Seaport, operating hybrid across two senior leaders in Customer Success and Business and Corporate Development. You will structure and execute calendars, travel, briefings, and executive communications to enable strategic focus and confidentiality.

You will coordinate complex schedules, prepare materials for meetings, and support high-visibility engagements, while safeguarding time and ensuring accurate, timely information across time zones.