Executive Assistant to VPs | Hybrid Office (MD)

Actalent; Hanover (MD); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k)/Roth

Life & AD&D insurance

Disability coverage

HSA & DCFSA

Transit benefits

Employee Assistance Program

Tuition Assistance

Time Off/Leave (PTO)

$100 Monthly Cellphone Allowance

Job summary

Actalent is seeking an Executive Assistant to join our East Coast Corporate office in Hanover, MD. The role provides high-level administrative support to two Vice Presidents, coordinating calendars, travel, and meetings with discretion and professionalism.

You will prepare presentations and reports, liaise with leadership and departments, and help plan events. The hybrid schedule offers in-office collaboration four days a week with one remote day; eligibility for benefits and a comprehensive

Qualifications

• Associate degree or equivalent preferred.
• 2–3 years of related experience preferred.
• Advanced proficiency in MS Office.
• Event and project management experience required.
• Strong organizational skills and attention to detail.
• Excellent interpersonal, written, and verbal communications.

Responsibilities

• Provide high-level admin support to 2 VPs; manage an active calendar, meetings, travel, and expense reports.
• Liaise between the Executive team and departments and outside partners on executive operations.
• Prepare Word, Excel, PowerPoint presentations, agendas, reports, and meeting minutes.
• Maintain financial reports for the DFO and finance team.
• Handle sensitive matters with confidentiality and discretion.
• Plan meetings and events, including budgeting, registrations, travel, and materials.
• Lead internal meetings/events to ensure timely deliverables.
• Partner with senior leaders to support company objectives.

Skills

Microsoft Office

Calendar management

Event planning

Project management

Discretion & confidentiality

Interpersonal communication

Education

Associate degree

Tools

Microsoft Office Suite

Job description

Actalent is seeking an Executive Assistant to join our East Coast Corporate office in Hanover, MD. The role provides high-level administrative support to two Vice Presidents, coordinating calendars, travel, and meetings with discretion and professionalism.

You will prepare presentations and reports, liaise with leadership and departments, and help plan events. The hybrid schedule offers in-office collaboration four days a week with one remote day; eligibility for benefits and a comprehensive