Executive Assistant to VPs | Hybrid, Travel & Presentations

Olympus Corporation of the Americas; Westborough (MA); Hybrid; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

401(k) with company match

Medical, dental, vision

Paid time off

Parental leave

Holidays

On-site facilities

Job summary

Olympus Corporation of the Americas in Massachusetts, Westborough, seeks an Executive Administrative Assistant to support BU V.P. and V.P.s with calendar management, travel planning, and presentation preparation.

The role requires strong MS Word/Excel/PowerPoint skills, fast typing, and experience handling confidential information in a corporate setting. Hybrid setup with on-site and remote coordination, plus benefits and development opportunities.

Qualifications

• High school degree or equivalent required; AS in Business or Secretarial Science preferred or equivalent experience.
• A minimum of five (5) years of administrative assistant experience in a fast paced, high-level corporate environment.
• Proficiency in MS Word, Excel, and PowerPoint.
• Ability to type 70+WPM. Experience with MS Access is preferred.
• Proficiency using MS Explorer or similar browsers as well as software that is html based (Concur, Orbitz for Business).

Responsibilities

• Drafts and produces correspondence, presentations, reports, spreadsheets, organization charts and other documents using MS Word, Excel and PowerPoint.
• Circulates materials and documents for meeting attendees.
• Arranges travel and accommodations and handles expense submissions via Concur.
• Responds to and screens incoming calls and directs callers as appropriate.
• Takes messages and escalates calls as needed.
• Schedules appointments and manages calendars.
• Prepares emails and other documents for management review.

Skills

Calendar management

Travel coordination

Communication

Data organization

Note taking

Education

High school diploma or equivalent

AS in Business or Secretarial Science

Tools

MS Word

Excel

PowerPoint

MS Access

Concur

Outlook

Job description

Olympus Corporation of the Americas in Massachusetts, Westborough, seeks an Executive Administrative Assistant to support BU V.P. and V.P.s with calendar management, travel planning, and presentation preparation.

The role requires strong MS Word/Excel/PowerPoint skills, fast typing, and experience handling confidential information in a corporate setting. Hybrid setup with on-site and remote coordination, plus benefits and development opportunities.