Executive Administrator

Nasuni; Boston (MA); Hybrid; USD 90,000 - 130,000; Full time

Benefits offered by this job

Health plans

Life insurance

401(k) retirement plan

Paid time off

Remote-friendly policy

Wellbeing offerings

Professional development

Job summary

Nasuni is seeking an Executive Administrator in Boston Seaport, operating hybrid across two senior leaders in Customer Success and Business and Corporate Development. You will structure and execute calendars, travel, briefings, and executive communications to enable strategic focus and confidentiality.

You will coordinate complex schedules, prepare materials for meetings, and support high-visibility engagements, while safeguarding time and ensuring accurate, timely information across time zones.

Qualifications

• Five or more years of administrative or executive support experience, including at least three years directly supporting VP-level or senior leaders.
• Independent ownership of complex calendaring, executive travel, meeting preparation, expenses, and confidential information.
• Demonstrated ability to manage competing priorities and rapidly changing executive needs without losing accuracy or follow-through.
• Experience interacting professionally with senior internal and external stakeholders.
• Strong writing and presentation-formatting skills and proficiency with Microsoft Outlook, PowerPoint, Word, Excel, Teams, or comparable tools.
• Sound judgment, discretion, close attention to detail, and the ability to act effectively without complete information.
• Practical experience using AI or workflow automation to improve work while applying appropriate validation, privacy, confidentiality, and human review.
• Ability to work from Boston Seaport three days per week and periodically coordinate across Eastern and Pacific time zones.

Responsibilities

• Own complex calendars for two senior executives, resolving conflicts based on business priority, stakeholder impact, time zones, confidentiality, and preparation requirements.
• Coordinate domestic and international travel, including detailed itineraries, contingencies, external meetings, and last-minute changes.
• Prepare agendas, briefings, presentations, meeting materials, and executive communications so leaders enter meetings with accurate context and clear priorities.
• Support leadership meetings, QBRs, offsites, customer and partner engagements, board-related preparation, and other high-visibility executive activities.
• Provide administrative coordination for Business and Corporate Development activity, including strategic partnerships and transaction-related workflows, while maintaining appropriate confidentiality and discretion.
• Coordinate executive interactions with senior external stakeholders, including strategic technology partners, investors, advisors, customers, and other business partners.
• Capture decisions, maintain action tracking, and drive follow-through across multiple concurrent priorities.
• Manage expenses, purchase orders, budget tracking, and vendor coordination.
• Serve as a trusted liaison across Customer Success, Sales, Alliances, Product, Finance, Legal, People, and workplace teams.
• Partner closely with other Executive Administrators to coordinate leadership schedules, company priorities, and high-visibility events.

Skills

Administrative experience

Executive support

Calendar management

Travel coordination

Stakeholder communication

MS Office (Outlook/PowerPoint/Word/Ex​

AI workflow automation

Time-zone coordination

Tools

Concur

Teampay

Brex

Job description

Location: Boston Seaport — Hybrid, three days onsite

Reports to: Senior Vice President, Customer Success

Also supports: Senior Vice President, Business and Corporate Development

Role overview

Nasuni is seeking an Executive Administrator to partner with two senior vice presidents leading Customer Success and Business and Corporate Development. You will create the structure, preparation, and follow-through that allow both leaders to focus on customers, strategic partnerships, transactions, and company growth.

This role operates across two distinct executive rhythms. Customer Success includes a structured operating cadence of customer priorities, leadership meetings, QBRs, and team commitments. Business and Corporate Development can be more deal-driven and unpredictable, including strategic technology partnerships, M&A activity, board preparation, executive meetings with external parties, and highly confidential materials.

Success requires someone who can move comfortably between both environments—anticipating needs, protecting executive time, exercising discretion, and remaining calm when priorities change quickly. This is not a purely reactive scheduling role; it requires judgment, prioritization, polished communication, confidentiality, and independent ownership.

Level and scope

You will independently manage the operating rhythm for two senior executives working across multiple time zones. You will resolve routine scheduling and logistics tradeoffs, recommend priority changes, coordinate sensitive executive activity, and recognize when an issue requires executive judgment.

The role is execution-led, with meaningful influence over how leadership time, information, meetings, relationships, and commitments are organized.

Responsibilities

• Own complex calendars for two senior executives, resolving conflicts based on business priority, stakeholder impact, time zones, confidentiality, and preparation requirements.
• Coordinate domestic and international travel, including detailed itineraries, contingencies, external meetings, and last-minute changes.
• Prepare agendas, briefings, presentations, meeting materials, and executive communications so leaders enter meetings with accurate context and clear priorities.
• Support leadership meetings, QBRs, offsites, customer and partner engagements, board-related preparation, and other high-visibility executive activities.
• Provide administrative coordination for Business and Corporate Development activity, including strategic partnerships and transaction-related workflows, while maintaining appropriate confidentiality and discretion.
• Coordinate executive interactions with senior external stakeholders, including strategic technology partners, investors, advisors, customers, and other business partners.
• Capture decisions, maintain action tracking, and drive follow-through across multiple concurrent priorities.
• Manage expenses, purchase orders, budget tracking, and vendor coordination.
• Serve as a trusted liaison across Customer Success, Sales, Alliances, Product, Finance, Legal, People, and workplace teams.
• Partner closely with other Executive Administrators to coordinate leadership schedules, company priorities, and high-visibility events.
• Use approved AI and automation tools for preparation, drafting, research, action tracking, and workflow improvement while validating outputs and protecting confidential information.

Expected outcomes and impact

Executive calendars consistently reflect the highest-value customer, partner, transaction, and company priorities. Meetings and travel are accurate, well prepared, and resilient to change. Sensitive information is handled with sound judgment. Leadership events and external engagements run smoothly, commitments are completed, and stakeholders receive responsive, trusted support across locations and time zones.

Qualifications

Must-have

• Five or more years of administrative or executive support experience, including at least three years directly supporting VP-level or senior leaders.
• Independent ownership of complex calendaring, executive travel, meeting preparation, expenses, and confidential information.
• Demonstrated ability to manage competing priorities and rapidly changing executive needs without losing accuracy or follow-through.
• Experience interacting professionally with senior internal and external stakeholders.
• Strong writing and presentation-formatting skills and proficiency with Microsoft Outlook, PowerPoint, Word, Excel, Teams, or comparable tools.
• Sound judgment, discretion, close attention to detail, and the ability to act effectively without complete information.
• Practical experience using AI or workflow automation to improve work while applying appropriate validation, privacy, confidentiality, and human review.
• Ability to work from Boston Seaport three days per week and periodically coordinate across Eastern and Pacific time zones.

Preferred

• Experience supporting multiple senior executives or an executive leadership team member.
• Experience supporting Business Development, Corporate Development, Customer Success, partnerships, or other external-facing executive functions.
• Exposure to M&A, board preparation, strategic transactions, investor activity, or high-stakes partnership processes.
• Experience in a high-growth SaaS, cloud, cybersecurity, enterprise technology, or private-equity-backed company.
• Experience supporting executive relationships with hyperscalers, strategic technology partners, investors, advisors, or comparable external organizations.
• Experience with QBRs, offsites, customer meetings, partner events, Concur, Teampay, Brex, or comparable platforms.

Ideal

• Successfully supported two executives whose operating rhythms and priorities differed significantly.
• Built repeatable executive-support workflows that improved preparation, responsiveness, confidentiality, or follow-through.
• Supported confidential corporate-development, transaction, board, investor, or strategic-partnership activity.
• Demonstrated calm, highly accurate execution during unexpected changes, sensitive situations, or competing executive demands.

Experience guidelines

A typical candidate brings five to eight years of relevant experience, including three or more years supporting senior executives. Comparable scope, autonomy, judgment, confidentiality, and demonstrated results matter more than an exact year count.

About Nasuni

Nasuni is the unstructured data foundation for enterprise teams and the AI that supports them. We manage, protect, and activate the world’s unstructured data so organizations can work smarter, spend wisely, and create safely without limits.

As a Vista-backed SaaS data infrastructure company, Nasuni is transforming how enterprises manage file data with a next-generation, AI-ready platform—turning massive file stores into secure, actionable, AI-ready data for intelligent automation, analytics, and global collaboration.

Why work at Nasuni?

Benefits

• Best in class employee onboarding and training
• \"Take What You Need\" paid time off policy
• Comprehensive health, dental and vision plans
• Company-paid life and disability insurance
• 401(k) and Roth IRA retirement plan
• Generous employee referral bonuses
• Flexible remote work policy
• 10 Paid Holidays
• Wide array of wellbeing offerings
• Pre-tax savings accounts with company contributions
• Great team culture and social activities
• Collaborative workspaces
• Free on-site fitness centers and stocked kitchens in select office locations
• Professional development resources

Compensation Transparency

In accordance with U.S. pay transparency laws, Nasuni is committed to providing visibility into compensation for all U.S.-based roles. Click HERE to view our compensation ranges by job grade. Actual compensation will be based on a variety of factors, including a candidate’s experience, skills, education, and work location.

Nasuni is an equal opportunity employer. The equal employment opportunity policy at Nasuni protects employees and job applicants from discrimination on the bases of race, religion, color, sex (including pregnancy, gender identity, and sexual orientation), parental status, national origin, age, disability, family medical history or genetic information, political affiliation, military service, or other non‑merit based factors. These protections extend to all management practices and decisions, including recruitment and hiring practices, appraisal systems, promotions, and training and career development programs.

This privacy notice relates to information collected (whether online or offline) by Nasuni Corporation and our corporate affiliates (collectively, “Nasuni”) from or about you in your capacity as a Nasuni employee, independent contractor/service provider or as an applicant for an employment or contractor relationship with Nasuni.