Hybrid Executive Assistant to Senior Leaders

State Street; Seattle (WA); Hybrid; USD 50,000 - 80,000; Full time

Benefits offered by this job

Medical benefits

Savings plans

Flexible work programs

Education support

Job summary

State Street Corporation in the United States is seeking an Executive Assistant to support our North American team in a hybrid capacity, with on-site presence at the Boston office three days a week. You will handle confidential information, manage complex calendars, coordinate travel, and prepare materials for executives and stakeholders.

You must have a bachelor’s degree or equivalent, 5+ years of admin experience (3+ at executive level), strong Outlook and Excel skills, outstanding written and

Qualifications

• Bachelor’s degree or equivalent work experience in a related field (preferred).
• Five or more years of administrative experience, with at least three years of executive-level support.
• Advanced knowledge of Microsoft Outlook (calendar, tasks, journals, contacts) and strong organizational skills.
• Ability to make travel arrangements and follow up on details.
• Discretion in researching and analyzing problems, maintaining confidentiality, and exercising good judgment.
• Adaptability to changing priorities and ability to meet deadlines in a fast-paced environment.
• Solid business knowledge and excellent written and verbal communication skills, including proficiency in spelling, punctuation, grammar, and editing.
• Strong interpersonal skills and customer‑service orientation, capable of establishing relationships with managers, clients, customers, vendors, and the general public.
• Proficiency in word processing, Excel, and typing with speed and accuracy.
• Self‑motivation to assume responsibility without direct supervision.

Responsibilities

• Handle highly confidential and sensitive information with discretion.
• Exercise judgment on matters of significance and collaborate across multiple business lines and geographies.
• Screen telephone calls and emails, routing them appropriately.
• Review and disseminate incoming documents and communications.
• Prepare a variety of materials on a daily, weekly, or monthly basis.
• Administer executives’ calendars by coordinating complex meetings involving senior internal and external participants, including clients, regulators, and vendor partners.
• Coordinate meeting agendas and prepare presentation materials, handouts, and logistics.
• Plan events, catering, and reserve venues as needed.
• Administer complex travel arrangements and maintain related documentation.
• Act in accordance with Risk Excellence as part of the Way Ahead foundation.
• Partner closely with Executive Assistants across the organization.
• Interact with senior leaders and internal teams such as HR, Finance, IT, Security, Catering, Travel, and external vendors.

Skills

Outlook

Executive support

Travel arrangements

Discretion

Communication

Calendar management

Typing speed

Excel

Self-motivation

Education

Bachelor's degree

Tools

Microsoft Word

Microsoft Excel

Job description

State Street Corporation in the United States is seeking an Executive Assistant to support our North American team in a hybrid capacity, with on-site presence at the Boston office three days a week. You will handle confidential information, manage complex calendars, coordinate travel, and prepare materials for executives and stakeholders.

You must have a bachelor’s degree or equivalent, 5+ years of admin experience (3+ at executive level), strong Outlook and Excel skills, outstanding written and