Senior Executive Assistant (Remote) to CEO/COO

Rivia Mind; Oregon; Hybrid; USD 45,000 - 50,000; Full time

Benefits offered by this job

3 weeks PTO

Holiday closures & 7 holidays

Medical, dental, vision insurance

401(k) with employer match

Voluntary benefits and wellness

Referral bonus potential

Job summary

Rivia Mind is seeking a highly organized Administrative Assistant to provide proactive support to our executive leadership team. This role goes beyond traditional administrative support, requiring anticipation of needs, sound judgment, and ownership of ensuring executive priorities move forward.

Responsibilities include managing complex calendars, coordinating meetings and travel, supporting special projects, and overseeing day-to-day administrative activities.

Qualifications

• Bachelor's degree required
• Minimum 2 years in administrative support or customer service
• Experience managing confidential tasks
• Excellent written and verbal communication skills
• Comfortable supporting C‑Suite members in a virtual setting
• Problem‑solving and time management skills
• Highly organized with the ability to manage competing priorities
• Proficient with Google Suite, Monday.com, Salesforce and EHR/EMR platforms

Responsibilities

• Proactively manage calendars and complete tasks for two executive leaders
• Coordinate meetings and domestic travel; support priority initiatives
• Prepare and edit documents, presentations, and reports for executive meetings
• Own meeting coordination with agenda, notes, and follow-ups
• Screen requests and draft responses on behalf of executives
• Assist with expense tracking and reimbursement processes for executives
• Support data integrity and enterprise administration across company-wide apps

Skills

Organization

Communication

Time management

Problem solving

Attention to detail

Virtual support

Education

Bachelor's degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR platforms

Job description

Rivia Mind is seeking a highly organized Administrative Assistant to provide proactive support to our executive leadership team. This role goes beyond traditional administrative support, requiring anticipation of needs, sound judgment, and ownership of ensuring executive priorities move forward.

Responsibilities include managing complex calendars, coordinating meetings and travel, supporting special projects, and overseeing day-to-day administrative activities.