Executive Assistant to CEO/COO — Remote

Rivia Mind; New York (NY); Remote; USD 45,000 - 50,000; Full time

Benefits offered by this job

3 weeks of PTO + Milestone Increases

Medical, dental, and vision insurance

401(k) with employer match

Bereavement leave

Referral bonus potential

Job summary

Rivia Mind, a NYC-based mental health practice, seeks an organized Administrative Assistant to support the CEO and COO with calendars, meetings, and special projects. You will act as a trusted partner, handling confidential tasks, communications, and cross‑functional coordination to keep executive priorities on track.

The role emphasizes proactive ownership, exceptional organization, and strong collaboration within a fully remote/soft-hybrid setting, with a focus on timely follow‑through and

Qualifications

• Minimum 2 years of experience in administrative support or customer service.
• Experience managing technical and confidential tasks.
• Excellent written and verbal communication skills.
• Comfortable supporting C‑Suite members in a virtual setting.
• Proficient with utilizing Google Suite, Monday.com, Salesforce and EHR/EMR platforms when applicable.
• Expert computer skills and technical aptitude.

Responsibilities

• Proactively manage and complete tasks for two executive leaders on a daily, weekly, monthly, and quarterly basis.
• Manage calendar for COO and CEO, schedule meetings, coordinate domestic travel, and protect time for priority initiatives.
• Plan company‑wide meetings and ad hoc travel requests; support leadership team.
• Prepare and edit documents, presentations, and reports for executive meetings and external partners.
• Own meeting coordination: agenda, notes, feedback, action items, and follow‑ups.

Skills

Calendar management

Executive support

Time management

Communication

Problem solving

Remote support

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR platforms

Job description

Rivia Mind, a NYC-based mental health practice, seeks an organized Administrative Assistant to support the CEO and COO with calendars, meetings, and special projects. You will act as a trusted partner, handling confidential tasks, communications, and cross‑functional coordination to keep executive priorities on track.

The role emphasizes proactive ownership, exceptional organization, and strong collaboration within a fully remote/soft-hybrid setting, with a focus on timely follow‑through and