Executive Assistant to CEO & COO (Remote)

Rivia Mind; Little Elm (TX); Remote; USD 45,000 - 50,000; Full time

Benefits offered by this job

3 weeks PTO

Medical, dental, and vision insurance

401(k) with employer match

Remote work

Job summary

Rivia Mind is seeking an Administrative Assistant to provide proactive, executive-level support for the CEO and COO. The role goes beyond traditional admin tasks, requiring anticipation of needs, strong judgment, and ownership of priorities to move initiatives forward.

Responsibilities include complex calendar management, travel coordination, meeting planning, document preparation, and proactive follow-through with stakeholders.

Qualifications

• Bachelor's degree required.
• 2+ years in admin support or customer service.
• Experience handling confidential tasks.
• Excellent written and verbal communication.
• Comfort supporting C-Suite virtually.
• Strong problem-solving and time management.
• Highly organized with competing priorities.
• Proficient with diverse tech platforms (Google Suite, Monday.com, Salesforce, EHR/EMR).
• Strong computer skills and technical aptitude.

Responsibilities

• Proactively manage calendars for two executives.
• Coordinate internal/external meetings and domestic travel.
• Support planning of company-wide meetings and events.
• Prepare and edit documents, presentations, and reports.
• Own meeting coordination, note-taking, and action item follow-up.
• Screen requests and draft executive responses when needed.
• Assist with expense tracking for executives.
• Coordinate conference strategy for leadership and growth.
• Plan, execute, and track special projects led by CEO/COO.
• Maintain confidentiality of sensitive information.
• Support data integrity in Google, Salesforce, and Monday.com.

Skills

Time management

Communication

Problem solving

Discretion

Executive support

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR systems

Job description

Rivia Mind is seeking an Administrative Assistant to provide proactive, executive-level support for the CEO and COO. The role goes beyond traditional admin tasks, requiring anticipation of needs, strong judgment, and ownership of priorities to move initiatives forward.

Responsibilities include complex calendar management, travel coordination, meeting planning, document preparation, and proactive follow-through with stakeholders.