Remote Executive Assistant to CEO/COO

Rivia Mind; Williamstown (NJ); Remote; USD 45,000 - 60,000; Full time

Benefits offered by this job

Annual office closure

Flexible Benefit Reimbursement

Medical, dental, vision insurance

Referral bonus potential

Job summary

Rivia Mind is seeking a highly organized Administrative Assistant to support the CEO and COO. This role emphasizes proactive calendar management, coordination of meetings, and handling sensitive information with confidentiality.

You will partner with leadership to advance strategic priorities in a remote setting. You will prepare documents, coordinate travel, and manage day-to-day administrative tasks while ensuring timely follow-through on decisions and initiatives.

Qualifications

• Bachelor's degree required.
• Minimum 2 years of experience in administrative support or customer service.
• Experience managing technical and confidential tasks.
• Comfortable supporting C-Suite members in a virtual setting.

Responsibilities

• Manage complex calendars for executives and coordinate meetings and travel.
• Prepare and edit documents, presentations, and reports for executive meetings.
• Own meeting coordination, agenda prep, note-taking, and follow-up on action items.

Skills

Calendar management

Executive support

C-Suite support

Confidential tasks

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR

Job description

Rivia Mind is seeking a highly organized Administrative Assistant to support the CEO and COO. This role emphasizes proactive calendar management, coordination of meetings, and handling sensitive information with confidentiality.

You will partner with leadership to advance strategic priorities in a remote setting. You will prepare documents, coordinate travel, and manage day-to-day administrative tasks while ensuring timely follow-through on decisions and initiatives.