Executive Assistant to CEO/COO - Remote

Rivia Mind; Austin (TX); Remote; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental, and vision insurance

Flexible benefits reimbursement

Referral bonus potential

Paid holidays

Job summary

Rivia Mind, a psychiatric-owned mental health practice, seeks a highly organized Administrative Assistant to support our CEO and COO. The role focuses on proactive, confidential executive support, calendar management, and project coordination in a remote, US-based environment.

You will coordinate meetings, assist with travel, prepare reports, and help drive strategic initiatives while maintaining high standards of discretion and professionalism.

Qualifications

• Bachelor's Degree required.
• Minimum 2 years of administrative support or customer service experience.
• Experience supporting C-Suite members in a virtual setting.
• Proficient with Google Suite and enterprise platforms such as Monday.com and Salesforce.

Responsibilities

• Manage complex calendars for CEO and COO and coordinate internal/external meetings.
• Plan company events and support special projects for leadership.
• Prepare documents, presentations and reports for executive meetings and external partners.
• Oversee meeting logistics, take detailed notes, track actions, and follow up with stakeholders.
• Maintain confidentiality and support data integrity across systems (Google, Salesforce, Monday.com).

Skills

Calendar management

Executive support

Communication

Discretion

Proactive

Education

Bachelor's Degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR

Job description

Rivia Mind, a psychiatric-owned mental health practice, seeks a highly organized Administrative Assistant to support our CEO and COO. The role focuses on proactive, confidential executive support, calendar management, and project coordination in a remote, US-based environment.

You will coordinate meetings, assist with travel, prepare reports, and help drive strategic initiatives while maintaining high standards of discretion and professionalism.