Remote Executive Assistant to CEO & COO

OpenKrill; United States; Remote; USD 48,000 - 52,000; Full time

Benefits offered by this job

3 weeks front-loaded PTO + MilestoneIn

Annual office closure + holidays

Annual Impact Days for volunteering or

Annual Flexible Benefit Reimbursement

Medical, dental, and vision insurance

Mental health care options

HSA, DCA, FSA options

401(k) with employer match

Referral bonus potential

Bereavement leave

Tenure acknowledgments

Job summary

Rivia Mind is seeking an organized Administrative Assistant to provide proactive executive support to our CEO and COO. This role goes beyond traditional admin tasks, anticipating needs, managing complex calendars, coordinating meetings and events, and driving strategic initiatives with confidentiality and judgment.

You will liaise across teams, manage travel, expense reporting, and special projects, while maintaining a high level of service for internal and external stakeholders in a remote work

Qualifications

• Bachelor's degree required.
• Minimum 2 years of administrative support or customer service.
• Experience handling confidential tasks.
• Excellent written and verbal communication.
• Comfortable supporting C-Suite in a virtual setting.
• Strong problem-solving and time management skills.
• Highly organized with the ability to manage competing priorities.
• Proficient with diverse technology platforms (Google Suite required; Salesforce, Monday.com, and EHR/EMR tools when applicable).

Responsibilities

• Manage complex calendars for the CEO and COO and coordinate meetings.
• Plan and coordinate company-wide meetings and travel.
• Prepare and edit documents, presentations, and reports.
• Own meeting coordination and follow-through with agendas and action items.
• Screen and prioritize requests; draft responses for executives.
• Assist with expense tracking and reimbursement.
• Coordinate conference strategy for leadership and growth.
• Plan, execute, and track special projects led by COO/CEO.
• Ensure timely follow-through and accountability.
• Maintain confidentiality of sensitive information.
• Provide high-level customer service and be a primary point of contact for external contacts.
• Support data integrity and maintenance in company-wide applications.
• Manage employee milestone gifting process.
• Manage event logistics and client engagement activities.
• Promote a collaborative culture.
• Perform other duties as assigned.

Skills

Executive support

Calendar management

Communication

Organization

Time management

Problem solving

Virtual support

Tech proficiency

Education

Bachelor's degree

Tools

Google Suite

Monday.com

Salesforce

EHR/EMR

Job description

Rivia Mind is seeking an organized Administrative Assistant to provide proactive executive support to our CEO and COO. This role goes beyond traditional admin tasks, anticipating needs, managing complex calendars, coordinating meetings and events, and driving strategic initiatives with confidentiality and judgment.

You will liaise across teams, manage travel, expense reporting, and special projects, while maintaining a high level of service for internal and external stakeholders in a remote work