Senior Executive Assistant, Patient Safety

Bristol Myers Squibb; Madison (NJ); On-site; USD 75,000 - 90,000; Full time

Job summary

Bristol Myers Squibb seeks an Executive Associate to provide proactive calendar and priority management for senior leaders in Madison, NJ. You will coordinate high-level meetings, arrange complex domestic and international travel, and handle site-based administrative tasks with discretion and professionalism.

You will also process Workday transactions, maintain records, and partner with the administrative support team to ensure seamless operations, while interfacing with diverse stakeholders in

Qualifications

• 5-7 years of progressively responsible administrative experience, including significant experience supporting senior-level executives and interfacing with external stakeholders.
• Excellent relationship-management and service orientation, with the ability to interact confidently and professionally with senior executives and various stakeholders and maintain discretion and professionalism with confidential information and sensitive situations.
• Strong organizational skills, close attention to detail and follow-up, and the ability to respond to business needs in a fast-paced, matrixed environment.
• Demonstrated problem-solving ability and dependable execution in a matrixed environment.
• Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows through structured cross-training and backup assignments.
• Proficiency with core administrative and collaboration systems, including Microsoft 365 applications, virtual meeting tools, document repositories, and relevant company systems.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
• Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.
• Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.
• Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.
• Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.
• Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.
• Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.
• Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.
• Partner across the administrative support team and provide agreed backup coverage for critical activities.

Skills

Calendar management

Executive support

Stakeholder management

Problem solving

Organizational skills

Attention to detail

Discretion and professionalism

Cross-functional collaboration

Education

High school diploma; some college or technical training preferred

Tools

Microsoft 365

Video conferencing tools

Job description

Bristol Myers Squibb seeks an Executive Associate to provide proactive calendar and priority management for senior leaders in Madison, NJ. You will coordinate high-level meetings, arrange complex domestic and international travel, and handle site-based administrative tasks with discretion and professionalism.

You will also process Workday transactions, maintain records, and partner with the administrative support team to ensure seamless operations, while interfacing with diverse stakeholders in