Executive Support Specialist for Senior Leaders

Bristol-Myers Squibb Co; New Jersey; On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Flexible Time Off

Wellbeing support

Retirement plan

Job summary

Bristol Myers Squibb is seeking an Executive Associate to support Patient Safety senior leaders in a fast-paced, matrixed environment. The role involves calendar management, travel coordination, and confidential handling of information with a high level of professionalism.

You will interface with senior executives and cross-functional partners, contributing to efficient operations and data-driven administrative workflows across the organization in New Jersey.

Qualifications

• High school diploma required; some college or advanced technical training preferred.
• 5–7 years of progressively responsible administrative experience supporting senior-level executives.
• Strong organizational skills, attention to detail, and professionalism with confidential information.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders.
• Coordinate meetings, travel, and site activities including logistics and content.
• Process Workday requisitions and maintain departmental records and files.
• Interface with senior executives and diverse stakeholders with discretion.
• Balance competing priorities and time-sensitive requests.
• Work under limited supervision and resolve scheduling issues independently.
• Partner with administrative support team and provide backup coverage.
• Ensure compliance with established processes and workflows.
• Support business operations tools and reporting through cross-training.

Skills

Administrative experience

Executive support

Organizational skills

Interfacing with executives

Education

High school diploma

Some college/advanced training

Tools

Microsoft 365

Virtual meeting tools

Document repositories

Job description

Bristol Myers Squibb is seeking an Executive Associate to support Patient Safety senior leaders in a fast-paced, matrixed environment. The role involves calendar management, travel coordination, and confidential handling of information with a high level of professionalism.

You will interface with senior executives and cross-functional partners, contributing to efficient operations and data-driven administrative workflows across the organization in New Jersey.