Executive Associate to Patient Safety Leaders

Bristol-Myers Squibb Co; Madison (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Flexible Time Off

Paid vacation

Company holidays

Job summary

Bristol Myers Squibb is seeking an Executive Associate to support Patient Safety senior leaders from its Madison, NJ site. This full-time role handles calendar management, meetings, travel arrangements, onboarding/offboarding for staff, and confidential information with discretion.

You will collaborate with the administrative support team to ensure smooth operations and timely execution of priorities. The position emphasizes professional communication, cross-functional collaboration, and

Qualifications

• High school diploma required; some college or advanced technical training preferred.
• 5-7 years of progressively responsible administrative experience supporting senior leaders.
• Strong organizational skills and attention to detail in a fast-paced environment.
• Ability to handle confidential information with discretion and professionalism.
• Proficiency with business operations tools and cross-training.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders.
• Coordinate high-level meetings and site activities including scheduling, rooms, content, materials, and logistics.
• Arrange complex domestic and international travel and manage itinerary changes.
• Coordinate visitors and onboarding/offboarding activities for employees and contractors.
• Complete Workday requisitions and related administrative transactions.
• Interface with senior executives and stakeholders with discretion.
• Prioritize activities aligned with departmental objectives and business needs.
• Work with the administrative support team and provide backup coverage.

Skills

Calendar management

Executive support

Travel logistics

Stakeholder management

Documentation

Education

High school diploma

Advanced technical training

Tools

Microsoft 365

Virtual meeting tools

Document repositories

Job description

Bristol Myers Squibb is seeking an Executive Associate to support Patient Safety senior leaders from its Madison, NJ site. This full-time role handles calendar management, meetings, travel arrangements, onboarding/offboarding for staff, and confidential information with discretion.

You will collaborate with the administrative support team to ensure smooth operations and timely execution of priorities. The position emphasizes professional communication, cross-functional collaboration, and