Executive Associate, Patient Safety

Bristol Myers Squibb; Madison (NJ); On-site; USD 75,000 - 90,000; Full time

Job summary

Bristol Myers Squibb seeks an Executive Associate to provide proactive calendar and priority management for senior leaders in Madison, NJ. You will coordinate high-level meetings, arrange complex domestic and international travel, and handle site-based administrative tasks with discretion and professionalism.

You will also process Workday transactions, maintain records, and partner with the administrative support team to ensure seamless operations, while interfacing with diverse stakeholders in

Qualifications

• 5-7 years of progressively responsible administrative experience, including significant experience supporting senior-level executives and interfacing with external stakeholders.
• Excellent relationship-management and service orientation, with the ability to interact confidently and professionally with senior executives and various stakeholders and maintain discretion and professionalism with confidential information and sensitive situations.
• Strong organizational skills, close attention to detail and follow-up, and the ability to respond to business needs in a fast-paced, matrixed environment.
• Demonstrated problem-solving ability and dependable execution in a matrixed environment.
• Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows through structured cross-training and backup assignments.
• Proficiency with core administrative and collaboration systems, including Microsoft 365 applications, virtual meeting tools, document repositories, and relevant company systems.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
• Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.
• Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.
• Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.
• Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.
• Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.
• Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.
• Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.
• Partner across the administrative support team and provide agreed backup coverage for critical activities.

Skills

Calendar management

Executive support

Stakeholder management

Problem solving

Organizational skills

Attention to detail

Discretion and professionalism

Cross-functional collaboration

Education

High school diploma; some college or technical training preferred

Tools

Microsoft 365

Video conferencing tools

Job description

At Bristol Myers Squibb, our employees often ask, “Who are you working for?”—a question that fuels collaboration, accountability, and urgency in our work. Our purpose-driven culture inspires us to discover, develop, and deliver innovative medicines to prevail over serious diseases. We offer uniquely interesting and meaningful work, opportunities for growth, and a supportive environment that values inclusion, wellbeing, flexibility, and comprehensive benefits. This is work that transforms the lives of patients, and the careers of those who do it.

Key Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues, resolving conflicts, and implementing action plans based on changing priorities and commitments.
• Manage, coordinate, and organize high-level leadership, team, large-group meetings, and site activities including scheduling, rooms, content, materials, technology, catering, and other logistics.
• Arrange complex domestic and international travel and provide responsive support for itinerary changes and related needs.
• Coordinate visitors, guest access, supplies, workspace requirements, local onboarding and offboarding activities for employees and contractors, and other site-based administrative activities.
• Complete Workday requisitions and other leader- or team-specific administrative transactions, where assigned, and maintain accurate departmental records and files.
• Interface professionally with senior executives and diverse stakeholders; handle confidential business, organizational, and personnel information with discretion; and demonstrate diplomacy and excellent judgment in sensitive situations.
• Prioritize activities and take action based on an understanding of departmental objectives and business needs, properly balancing competing priorities, resources, and time-sensitive requests.
• Work under limited supervision, independently resolve scheduling and logistics issues, and apply established processes within the assigned support remit.
• Partner across the administrative support team and provide agreed backup coverage for critical activities.

Reporting Relationship

• Position reports into the Business Capabilities & Excellence organization as part of the administrative support team, providing dedicated support to assigned Patient Safety senior leaders, with close collaboration across the administrative support team and partners.

Qualifications

• High school diploma required; some college or advanced technical training preferred.
• 5-7 years of progressively responsible administrative experience, including significant experience supporting senior-level executives and interfacing with external stakeholders.
• Strong organizational skills, close attention to detail and follow-up, and the ability to respond to business needs in a fast-paced, matrixed environment.
• Excellent relationship-management and service orientation, with the ability to interact confidently and professionally with senior executives and various stakeholders and maintain discretion and professionalism with confidential information and sensitive situations.
• Demonstrated problem-solving ability and dependable execution in a matrixed environment.
• Technical aptitude and learning agility to develop proficiency in business operations tools, data management, reporting, and standardized workflows through structured cross-training and backup assignments.
• Proficiency with core administrative and collaboration systems, including Microsoft 365 applications, virtual meeting tools, document repositories, and relevant company systems.

Compensation Overview

Madison - Giralda - NJ - US: $74,630 - $90,434
Princeton - NJ - US: $74,630 - $90,434

The starting pay range(s) listed above is for full-time employees (FTE). You may also be eligible for additional discretionary incentive cash and stock opportunities. We determine starting pay thoughtfully – carefully considering the nature of the role, required skills, work location, schedule and the knowledge and experience you bring. Final compensation is guided by pay equity principles and applicable employment laws. Compensation programs are reviewed on an ongoing basis and may be adjusted over time to reflect evolving market factors, and individual, team or Company performance.

Benefits

Subject to the terms and conditions of the applicable plans then in effect, you may be eligible to participate in our comprehensive benefit plans – including wellbeing support, retirement and financial protection benefits, and insurance offerings (medical, dental, vision, life and disability).

U.S.-based exempt employees are eligible for Flexible Time Off (FTO), which provides paid time off without a set accrual limit, subject to manager approval, along with 11 paid company holidays each year.

Non-exempt employees, RayzeBio employees, and employees located in Puerto Rico receive 160 hours of paid vacation annually for new hires (subject to manager approval), 11 paid company holidays, and 3 optional holidays.

Depending on eligibility, employees may also have access to additional time-off benefits, including paid sick leave, up to two paid volunteer days per year, summer hours flexibility, and leaves of absence for medical, personal, parental, caregiver, bereavement, or military needs. Eligible employees also enjoy an annual Global Shutdown between Christmas Day and New Year's Day.

U.S.-based job seekers can explore full benefit offerings at https://careers.bms.com/benefits

How We Work

Where you work matters – because collaboration, innovation and patient impact happen in many settings. Our roles are structured across four work models: site-essential, site-by-design, field-based and remote-by-design. The model assigned to this role is based on its core responsibilities. Learn more at https://careers.bms.com/ways-of-working

Supporting People with Disabilities

BMS is dedicated to ensuring that people with disabilities can excel through a transparent recruitment process, reasonable workplace accommodations/adjustments and ongoing support in their roles. Applicants can request a reasonable workplace accommodation/adjustment prior to accepting a job offer. If you require reasonable accommodations/adjustments in completing this application, or in any part of the recruitment process, direct your inquiries to [e-mail]. Visit careers.bms.com/eeo-accessibility to access our complete Equal Employment Opportunity statement.

Candidate Rights

BMS will consider qualified applicants with arrest and conviction records, pursuant to applicable laws in your area.

For roles based in Los Angeles County only

If you live in or expect to work from Los Angeles County if hired for this position, please visit this page for important additional information: https://careers.bms.com/california-residents/

Data Protection

We will never request payments, financial information, or social security numbers during our application or recruitment process. Learn more about protecting yourself at https://careers.bms.com/fraud-protection.

Any data processed in connection with role applications will be treated in accordance with applicable data privacy policies and regulations.

If this posting is missing required information required by local law or incorrect, contact BMS at [e-mail] the Job Title and Requisition number. Do not send application-related inquiries to this email. To check your application status, please login to your Candidate Home Account.

R1606872 : Executive Associate, Patient Safety