Strategic Executive Associate, Patient Safety

Bristol Myers Squibb EU Policy; Madison (NJ); On-site; USD 75,000 - 90,000; Full time

Benefits offered by this job

Flexible Time Off (FTO)

11 paid holidays

Job summary

Bristol Myers Squibb in Madison, NJ is seeking an Executive Associate, Patient Safety to support senior leaders with calendar, travel, and administrative operations.

You will coordinate meetings, manage complex scheduling, handle confidential information with discretion, and collaborate across teams to drive efficiency in a fast-paced, matrixed environment. This role emphasizes attention to detail, relationship management, and proficiency with Microsoft 365 and collaboration tools.

Qualifications

• High school diploma required; some college or advanced technical training preferred.
• 5–7 years of progressively responsible administrative experience supporting senior-level executives.
• Strong organizational skills, meticulous follow-up, and ability to respond quickly in a matrixed environment.
• Excellent relationship-management and service orientation, with professionalism handling confidential information.
• Demonstrated problem-solving and dependable execution in a complex corporate setting.

Responsibilities

• Provide proactive calendar and priority management for assigned senior leaders, anticipating key issues and coordinating actions.
• Manage high-level meetings and site activities, including scheduling, rooms, materials, technology, and catering.
• Arrange complex domestic and international travel and handle itinerary changes.
• Coordinate visitors, onboarding/offboarding, and site-based administrative activities.
• Complete Workday requisitions and maintain accurate departmental records and files.
• Interface with senior executives and diverse stakeholders with discretion and diplomacy.
• Prioritize activities aligning with departmental objectives and business needs.
• Work under limited supervision and provide backup coverage within the admin team.

Skills

Calendar management

Executive support

Relationship management

Discretion

Microsoft 365

Meeting coordination

Problem solving

Education

High school diploma

Some college or technical training

Tools

Microsoft 365

Video conferencing tools

Document repositories

Job description

Bristol Myers Squibb in Madison, NJ is seeking an Executive Associate, Patient Safety to support senior leaders with calendar, travel, and administrative operations.

You will coordinate meetings, manage complex scheduling, handle confidential information with discretion, and collaborate across teams to drive efficiency in a fast-paced, matrixed environment. This role emphasizes attention to detail, relationship management, and proficiency with Microsoft 365 and collaboration tools.