Senior Executive Assistant & Operations Coordinator

ACCEL ENTERTAINMENT; Burr Ridge (IL); On-site; USD 70,000 - 80,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

AD&D insurance

Critical illness

Disability insurance

Identity protection

FSA/HSA accounts

401(k)

Job summary

Accel Entertainment is seeking an experienced executive assistant to support senior leadership in Burr Ridge, IL. The role involves complex calendar management, gatekeeping, travel logistics, meeting prep, and high‑level coordination with internal teams and external partners.

The successful candidate will have 5+ years of senior‑level administrative experience, strong communication skills, and proficiency with Microsoft Office tools.

Qualifications

• Bachelor’s degree or equivalent required or preferred.
• Minimum of 5 years in administrative support, including senior-level executives.
• Strong calendar, travel, and confidential information management.

Responsibilities

• Manage and maintain executives’ calendars, scheduling, prioritizing, and coordinating internal and external meetings.
• Serve as primary gatekeeper and liaison for the executive, routing requests and issues with discretion.
• Prepare meeting agendas, materials, briefing documents, and follow-up communications.
• Track action items and decisions from leadership meetings and follow up with owners.
• Coordinate travel, accommodations, itineraries, expense reports, and related logistics.
• Organize leadership meetings, off-sites, town halls, board meetings, and company events as assigned.
• Draft, edit, and format correspondence, reports, and presentations.
• Maintain confidential files and information per policy.
• Support budget administration, invoices, and procurement activities.
• Assist with special projects and cross-functional initiatives as needed.

Skills

Calendar management

Gatekeeper liaison

Meeting coordination

Travel arrangements

Executive communication

Organizational skills

Discretion

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

Outlook

PowerPoint

Excel

Teams

Job description

Accel Entertainment is seeking an experienced executive assistant to support senior leadership in Burr Ridge, IL. The role involves complex calendar management, gatekeeping, travel logistics, meeting prep, and high‑level coordination with internal teams and external partners.

The successful candidate will have 5+ years of senior‑level administrative experience, strong communication skills, and proficiency with Microsoft Office tools.