Executive Assistant

Peregrine Search Solutions; Chicago (IL); Híbrido; USD 36 000 - 40 000; Tempo integral

Resumo da oferta

Peregrine Search Solutions in Chicago, IL is seeking an organized Executive Assistant / Office Coordinator to support daily office operations in a fast-paced setting. This role requires multitasking, calendar management, and professional presentation preparation to assist leadership.

The position is contract-to-hire with a full-time schedule, hybrid work arrangement (3 days in-office, 2 days remote), and compensation of $26–$29 per hour.

Qualificações

• 4–6 years of experience in office management or executive support.
• Strong organizational and time-management abilities.
• Excellent written and verbal communication skills.
• Ability to manage high-volume scheduling and competing priorities.

Responsabilidades

• Coordinate day-to-day office operations and administrative activities.
• Calendaring and Scheduling for the Partner
• Develop and maintain standardized templates and prepare professional presentations and documents for leadership.
• Order and manage office supplies, equipment, and other workplace resources.
• Serve as a central point of contact for general administrative requests.
• Maintain an organized, efficient, and professional office environment.
• Coordinate internal events, team celebrations, and employee engagement activities.
• Assist with scheduling, office logistics, errands, and special projects as needed.
• Proactively identify administrative needs and provide support to keep daily operations running smoothly.

Conhecimentos

Organizational skills

Time management

Multitasking

Written communication

Verbal communication

Proactive approach

Descrição da oferta de emprego

We are seeking an Executive Assistant to join our client's team!

Location: Chicago, IL

Compensation: $26–$29 per hour

Employment Type: Contract-to-Hire

Schedule: Full-time, Monday–Friday, 9:00 AM–6:00 PM

Work Arrangement: Hybrid - 3 days in-office, 2 days remote (Mondays and Fridays remote)

Position Overview

Our client is seeking an organized, proactive Executive Assistant / Office Coordinator to support daily office operations for its Chicago location. This role is ideal for someone who enjoys a fast-paced environment, managing competing priorities, coordinating administrative workflows, and ensuring the office runs efficiently.

The successful candidate will be comfortable anticipating team needs, maintaining organized processes, coordinating schedules, and handling a variety of administrative responsibilities with professionalism and attention to detail.

Candidates must currently reside in the Chicago area.

• Coordinate day-to-day office operations and administrative activities.
• Calendaring and Scheduling for the Partner
• Develop and maintain standardized templates and prepare professional presentations and documents for leadership.
• Order and manage office supplies, equipment, and other workplace resources.
• Serve as a central point of contact for general administrative requests.
• Maintain an organized, efficient, and professional office environment.
• Coordinate internal events, team celebrations, and employee engagement activities.
• Assist with scheduling, office logistics, errands, and special projects as needed.
• Proactively identify administrative needs and provide support to keep daily operations running smoothly.

Qualifications

• 4 - 6 years of experience in office management, executive assistance, or administrative support.
• Strong organizational, time-management, and multitasking skills.
• Experience managing high-volume scheduling and competing priorities.
• Strong written and verbal communication skills.
• Proactive approach, sound judgment, and willingness to assist with a variety of administrative needs.
• Professional demeanor and strong attention to detail.