Senior Executive Assistant

London Approach; Philadelphia (Philadelphia County); On-site; USD 60,000 - 80,000; Full time

Job summary

A dynamic organization is seeking a detail-oriented Executive Assistant to support three senior executives. This critical role involves proactive calendar management, project coordination, and high-level administrative support. The ideal candidate will have over 5 years of experience supporting C-Suite leaders and possess strong organizational and communication skills. Proficiency in Microsoft Office and experience with board-level activities are highly regarded. Join us to ensure smooth operations within the executive office and drive key initiatives forward.

Qualifications

• Minimum 5 years of experience as an Executive Assistant supporting C-Suite executives.
• Proficient in Microsoft Office, especially Outlook, Excel, and PowerPoint.
• Excellent communication and interpersonal skills necessary for liaising with stakeholders.

Responsibilities

• Provide executive support to senior leaders, managing complex calendars.
• Lead special projects, ensuring timely execution of deliverables.
• Prepare correspondence, reports, and materials for board-related activities.

Skills

Calendar management

Communication skills

Organizational skills

Problem-solving

Education

High School Diploma

Bachelor’s Degree

Tools

Microsoft Outlook

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking a highly strategic and detail-oriented Executive Assistant to support a team of three senior executives, including an Executive Vice President, within a dynamic, fast-paced organization.

This role serves as a trusted partner to leadership, enhancing effectiveness through proactive calendar management, project coordination, and high-level administrative support. The ideal candidate brings strong business acumen, exceptional organizational skills, and the ability to manage competing priorities while maintaining strict confidentiality. This individual will play a critical role in ensuring the smooth day-to-day operations of the executive office while driving key initiatives forward.

Responsibilities

• Provide high-level executive support to three senior leaders, anticipating needs and serving as a liaison between leadership and internal/external stakeholders
• Manage complex, high-volume calendars and scheduling across multiple executives, ensuring alignment with organizational priorities
• Lead and coordinate special projects, tracking milestones and ensuring timely execution
• Prepare and edit correspondence, reports, presentations, and executive briefing materials
• Support board-related activities, including meeting coordination, materials preparation, and follow-up tracking
• Screen communications, manage inquiries, and ensure timely, professional responses
• Coordinate travel arrangements, expense reporting, and departmental purchasing
• Maintain confidentiality while handling sensitive information and executive communications
• Attend meetings and prepare summaries, minutes, or executive overviews as needed

Qualifications

• High School Diploma required; Bachelor’s Degree preferred
• A minimum of 5+ years of experience as an Executive Assistant, ideally supporting multiple senior or executive-level leaders (C‑Suite)
• Strong proficiency in Microsoft Office (Outlook, Excel, PowerPoint) and related tools
• Demonstrated ability to manage multiple priorities and execute with a high level of accuracy
• Excellent communication, interpersonal, and problem-solving skills
• Experience with project coordination or project management strongly preferred

Additional Information

• Experience supporting board-level activities is a plus
• Exposure to project management tools or certifications (PMP, CAPM) is a plus
• Ability to thrive in a fast-paced, highly professional environment