Executive Assistant to CEO & MD - Calendar, Travel & Events

OP RaaS; Chicago (IL); On-site; USD 75,000 - 120,000; Full time

Job summary

OP RaaS in Chicago seeks an experienced executive assistant to optimize daily operations for senior leaders. You will manage calendars, coordinate travel, prepare communications, and support meetings with professionalism and discretion.

The role requires meticulous scheduling, travel logistics both domestic and international, expense reporting, and seamless liaison between executives and staff. Strong written skills and proactive problem solving are essential for success.

Responsibilities

• Calendar management for executives, including meetings and conferences.
• Extensive travel arrangements, international and domestic.
• Review and process monthly expense reporting.
• Prepare correspondence, notes, PowerPoint files and reports.
• Coordinate meeting planning: materials, site selection, menus.
• Organize inter-department and customer meetings and events.
• Liaise between leaders and staff, applicants, customers, and vendors.
• Assist staff with inter-departmental requests and processes.
• Support executives as required; perform other duties.
• Maintain professional, polished communications.

Job description

OP RaaS in Chicago seeks an experienced executive assistant to optimize daily operations for senior leaders. You will manage calendars, coordinate travel, prepare communications, and support meetings with professionalism and discretion.

The role requires meticulous scheduling, travel logistics both domestic and international, expense reporting, and seamless liaison between executives and staff. Strong written skills and proactive problem solving are essential for success.