Executive Assistant

Sotalent; Chicago (IL); In loco; USD 65.000 - 90.000; Tempo pieno

Descrizione del lavoro

Sotalent in Chicago seeks an experienced Executive Assistant to provide high-level support to senior leadership in a fast-paced manufacturing environment. You will manage complex calendars, arrange travel, and handle high-volume email, acting as a key liaison across teams.

The role requires discretion with confidential information, exceptional organization, and proficiency with modern office and presentation tools.

Competenze

• Extensive experience supporting executive level leadership.
• Proficiency with modern office technology and presentation software.
• Proactive approach to problem solving and workflow management.
• Commitment to a people-first work culture and safety standards.
• Ability to manage multiple competing priorities in a fast-paced manufacturing environment.

Mansioni

• Manage complex calendars for senior leaders and coordinate travel itineraries.
• Oversee high-volume email correspondence and serve as liaison between teams.
• Track business priorities and optimize administrative processes.
• Prepare sophisticated presentations and reports for executive meetings.
• Gather materials for leadership events and coordinate large-scale leadership events.
• Handle sensitive and confidential information with absolute discretion.

Conoscenze

Executive-level support

Calendar management

Travel coordination

Email management

Discretion & confidentiality

Prioritization under pressure

Manufacturing environment familiarity

Strumenti

Office software suites

Presentation software

Descrizione del lavoro

A major leader in the manufacturing and building products industry, is currently seeking a highly skilled Executive Assistant to join their team in Chicago. This is a critical support role operating within the manufacturing administration division, focused on providing high level assistance to senior leadership.

The core of this position involves managing complex professional environments. You will be responsible for overseeing intricate calendars, arranging detailed travel itineraries, and managing high volume email correspondence for several senior leaders. Beyond standard logistics, you will serve as a primary liaison between teams, ensuring that business priorities are tracked and administrative processes are continuously optimized.

Key responsibilities include preparing sophisticated presentations and reports, gathering materials for executive meetings, and coordinating large scale leadership events. Because you will be working at the top level of the organization, the ability to handle sensitive and confidential information with absolute discretion is non negotiable.

The ideal candidate will have

• Extensive experience supporting executive level leadership
• Strong proficiency with modern office technology and presentation software
• A proactive approach to problem solving and workflow management
• A commitment to a people first work culture and safety standards
• The ability to manage multiple competing priorities in a fast paced manufacturing environment