Executive Administrative Coordinator

Crosstimbersinc; De Leon, Brownwood, Stephenville (TX, TX, TX); On-site; USD 38,000 - 60,000; Full time

Job summary

AccelHealth is seeking an Administrative Coordinator to provide essential support to the Executive Team and HR, ensuring smooth operations across the organization. The role encompasses confidential administrative duties, event planning, internal communications, and social media content coordination.

Responsibilities include handling correspondence, coordinating meetings, managing logistics for events, and supporting grant applications and procurement.

Qualifications

• Requires high school diploma or equivalent.
• Associate or bachelor’s degree preferred.
• Experience in administrative support is a plus.

Responsibilities

• Answers and screens telephone calls and delivers messages for the Executive Team; arranges conference calls.
• Greets scheduled visitors and conducts them to appropriate areas or personnel.
• Assists HR with orientation and onboarding activities.
• Types correspondence for the Executive Team, including mailed communications, faxes, email, and confidential correspondence; provides clerical support to staff as needed.
• Prepares purchase requisitions for the Executive Team as needed.
• Assists management with preparation of grant applications, as requested.
• Creates and maintains filing systems and databases to ensure accurate recordkeeping and ease of access.
• Manages the flow of internal and external mail; receives, logs, and distributes incoming daily mail to appropriate personnel.
• Coordinates and arranges meetings, workshops, and all-staff meetings; prepares agendas, coordinates meeting logistics, reserves and prepares facilities, and assists with meeting materials and follow‑up as needed.
• Manages petty cash fund, including logging disbursements, reconciling funds, and requesting reimbursement up to $500.
• Manages internal keys for facilities.
• Composes and types correspondence and reports as requested.
• Manages, schedules, and tracks company vehicle maintenance, including routine servicing, inspections, repairs, registration, and related documentation.
• Maintains confidentiality of all corporate and personnel matters.
• Assists HR and organizational leadership with planning, coordinating, and implementing employee engagement activities, recognition programs, staff celebrations, and other initiatives.
• Assists with planning and coordinating company events, including developing timelines, coordinating logistics, and preparing materials.
• Assists with the physical setup and breakdown of meetings, employee events, celebrations, workshops, and other activities.
• Helps coordinate employee appreciation and recognition activities, including gathering materials and supporting events.
• Assists HR with employee engagement initiatives, surveys, and communications.

Education

High school diploma or equivalent

Associate degree

Bachelor's degree

Job description

AccelHealth is seeking an Administrative Coordinator to provide essential support to the Executive Team and HR, ensuring smooth operations across the organization. The role encompasses confidential administrative duties, event planning, internal communications, and social media content coordination.

Responsibilities include handling correspondence, coordinating meetings, managing logistics for events, and supporting grant applications and procurement.