Executive Assistant

Phyton Talent Advisors; New York (NY); On-site; USD 60,000 - 80,000; Full time

Job summary

A leading talent advisory firm is seeking a proactive Executive Assistant to support senior leadership in New York. The ideal candidate will have over 3 years of experience in administrative roles, strong multitasking capabilities, and proficiency in Microsoft Office. Responsibilities include managing calendars, arranging travel, and preparing reports. This position requires excellent organization and communication skills, along with the ability to handle confidential information with discretion.

Qualifications

• 3+ years of experience in an Executive Assistant or Administrative Assistant role.
• Strong ability to multitask in a fast paced environment.
• Highly organized with strong attention to detail.

Responsibilities

• Provide high level administrative support to executives and their teams.
• Manage calendars, schedule meetings, and coordinate conference calls.
• Arrange travel and handle logistics for meetings and events.

Skills

Multitasking

Attention to detail

Strong interpersonal skills

Problem-solving

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Job description

We are seeking a proactive and detail oriented Executive Assistant to support senior leadership in a fast paced environment. This role requires strong judgment, discretion, and the ability to manage a wide range of administrative responsibilities while maintaining a high level of professionalism.

Key Responsibilities:

• Provide high level administrative support to executives and their teams
• Manage calendars, schedule meetings, and coordinate conference calls
• Arrange travel and handle logistics for meetings and events
• Prepare correspondence, reports, and presentation materials
• Handle information requests and support ad hoc research needs
• Greet visitors and serve as a point of contact across internal teams
• Adapt processes and workflows to support team and departmental goals
• Manage multiple priorities while maintaining accuracy and efficiency

Qualifications:

• 3+ years of experience in an Executive Assistant or Administrative Assistant role
• Strong ability to multitask in a fast paced environment
• Experience with calendar management and scheduling
• Highly organized with strong attention to detail
• Adaptable team player with a proactive mindset
• Strong problem solving skills and ability to work independently
• Proficient in Microsoft Word, Excel, and PowerPoint, including formatting, tables, and mail merges
• Knowledge of general office procedures including scheduling, correspondence, and expense management
• Strong interpersonal skills and professional communication style
• Demonstrated ability to handle confidential information with discretion and interact with senior leadership