Senior Executive Assistant - Hybrid, Calendar & Travel Pro

RRD Company; Wheeling (WV); Hybrid; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical coverage

Dental coverage

Vision coverage

Paid time off

401(k) with company match

Life Insurance

Parental leave

Adoption assistance

Job summary

RRD seeks an Executive Assistant to deliver high-level administrative support to senior professionals. The role includes calendar and phone management, travel bookings, expense reports, and broader administrative tasks with a focus on discretion and efficiency.

Hybrid role requiring 3 days onsite per week in Wheeling, WV. The position emphasizes white-glove service, confidential handling of information, and proactive cross-functional coordination within a fast-paced environment.

Qualifications

• Associate degree or higher preferred.
• 5+ years supporting executives in a professional organization; or 3+ years with Williams Lea client operations.
• Excellent calendar management with complex meetings.
• Advanced MS Office skills; strong typing; troubleshoot applicable software.
• Experience scheduling travel arrangements.

Responsibilities

• Answer phones and provide customer service.
• Edit/transcribe documents and data entry for expenses/time/invoices.
• Manage complex calendars and meetings; arrange travel.
• Prepare and review expense reports and invoices.
• Maintain confidentiality of company information and distribution lists.
• Communicate professionally on behalf of supported senior leaders.
• Meet deadlines and coordinate with teams and clients.

Skills

Calendar management

Executive support

Complex meetings

Travel arrangements

Communication

Discretion/confidentiality

Multitasking

Problem solving

Team coordination

Education

Associate degree or higher preferred

Tools

MS Office

Job description

RRD seeks an Executive Assistant to deliver high-level administrative support to senior professionals. The role includes calendar and phone management, travel bookings, expense reports, and broader administrative tasks with a focus on discretion and efficiency.

Hybrid role requiring 3 days onsite per week in Wheeling, WV. The position emphasizes white-glove service, confidential handling of information, and proactive cross-functional coordination within a fast-paced environment.