Hybrid Executive Assistant to Senior Leaders

RR Donnelley; Columbus (OH); Hybrid; USD 39,000 - 61,000; Full time

Benefits offered by this job

Medical

Dental

Vision coverage

Paid time off

401(k) with company match

Life insurance

Job summary

RR Donnelley is seeking an experienced Administrative Support professional to join a hybrid team in Columbus, OH. You will handle executive calendar coordination, travel arrangements, and confidential information with discretion, delivering high-level administrative support.

The role requires strong communication, multitasking, and a customer-service mindset, with the ability to meet tight deadlines in a fast-paced environment. Some in-office and remote work options are offered.

Qualifications

• Associate degree or advanced degree preferred. Commensurate experience may be considered in lieu of education.
• 5+ years’ experience supporting the executive level in a professional organization; or experience supporting a Williams Lea client operation for 3+ years.
• Excellent calendar management experience and skills, including coordinating complex executive meetings.
• Advanced MS Office software (Word, Excel, PowerPoint); strong keyboarding and typing skills; able to troubleshoot software.
• Familiar with other software programs for administrative support and travel arrangements.

Responsibilities

• Answer phone lines and provide customer service; edit/transcribe documents and process data entry for expenses, time, invoices.
• Oversee confidential information including corporate cards and client data.
• Coordinate complex calendars and travel plans, including multi-leg international trips.
• Communicate professionally on behalf of supported professionals; manage logs and tracking software.
• Ensure job tickets are filled out correctly and tasks are completed throughout the lifecycle.
• Meet deadlines and provide quality work; assist in developing training plans for admins.
• Interact with clients and team members to resolve issues and maintain relationships.

Skills

Calendar management

Executive support

Customer service

Attention to detail

Multitasking

Verbal and written communication

Decision-making

Education

Associate degree or higher

Tools

MS Office

Travel booking systems

Job description

RR Donnelley is seeking an experienced Administrative Support professional to join a hybrid team in Columbus, OH. You will handle executive calendar coordination, travel arrangements, and confidential information with discretion, delivering high-level administrative support.

The role requires strong communication, multitasking, and a customer-service mindset, with the ability to meet tight deadlines in a fast-paced environment. Some in-office and remote work options are offered.