Executive Assistant - Hybrid, White-Glove Support

RRD; Wheeling (WV); Hybrid; USD 25,000 - 35,000; Full time

Benefits offered by this job

Medical, dental, and vision coverage

Paid time off

401(k) with company match

Life insurance

Tuition assistance

Parental leave

Adoption assistance

Employee discounts

Job summary

RRD is seeking an Executive Assistant to provide high-level administrative support to senior professionals in Wheeling, WV. Role includes calendar management, travel bookings, expense reporting, and handling confidential information with a white-glove approach.

Based in Wheeling, this hybrid role requires superb organization, discretion, and strong communication. You will coordinate complex meetings, multi-leg travel, and mentor junior admins as needed.

Qualifications

• Associate degree or higher preferred; commensurate experience may be considered.
• 5+ years' executive-level admin experience; legal or banking background preferred.
• Excellent calendar management for complex meetings.
• Advanced MS Office skills; able to troubleshoot software.
• Experience scheduling travel arrangements.
• Ability to handle confidential information with discretion.
• Strong attention to detail and ability to multi-task.
• Ability to meet deadlines with professionalism.
• Excellent written and verbal communication.

Responsibilities

• Answer phones and provide customer service.
• Edit/transcribe documents and data entry for expenses/time/invoices.
• Manage calendar and meetings; multi-leg travel.
• Prepare expense reports and manage related documentation.
• Maintain confidential information with discretion.
• Train and mentor Admin staff; deliver training plans.
• Liaise with clients and internal teams to ensure deadlines.
• QA on own work and team deliverables.

Skills

Executive support

Calendar management

Travel bookings

Communication

Time management

Problem solving

Discretion

Multi-tasking

Customer service

Education

Associate degree or higher

Tools

MS Office (Word, Excel, PowerPoint)

Job description

RRD is seeking an Executive Assistant to provide high-level administrative support to senior professionals in Wheeling, WV. Role includes calendar management, travel bookings, expense reporting, and handling confidential information with a white-glove approach.

Based in Wheeling, this hybrid role requires superb organization, discretion, and strong communication. You will coordinate complex meetings, multi-leg travel, and mentor junior admins as needed.