Senior Executive Assistant — Calendars, Travel & Events

Aumni; Portland (OR); On-site; USD 70,000 - 95,000; Full time

Job summary

Chase is seeking an Executive Assistant to support the Business Banking team in a fast-paced environment. The role requires professionalism when representing executives and coordination with internal clients across lines of business.

Five days in the office are required, with no hybrid option. The successful candidate will manage calendars, travel arrangements, meetings, expense processing, onboarding/offboarding, and the preparation of executive documents while maintaining confidentiality and

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars
• Screen incoming calls and determine the level of priority, while using caution in dispensing information
• Manage the coordination and logistics of both internal and external meetings
• Arrange and coordinate complicated domestic and international travel
• Organize all aspects of internal and external events, including catering and transportation
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access
• Produce high quality emails and messages to individuals at all levels of the organization
• Maintain department documents, including current organizational charts and Executive Bio’s
• Handle regular activities without prompting, and advise in advance with issues or delays
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Calendaring

Executive support

Microsoft Office

Communication

Discretion

Education

College degree

Tools

Microsoft Office Suite

Job description

Chase is seeking an Executive Assistant to support the Business Banking team in a fast-paced environment. The role requires professionalism when representing executives and coordination with internal clients across lines of business.

Five days in the office are required, with no hybrid option. The successful candidate will manage calendars, travel arrangements, meetings, expense processing, onboarding/offboarding, and the preparation of executive documents while maintaining confidentiality and