Executive Assistant to CEO - Global Calendar & Travel

ADP, Inc.; Westwood (MA); On-site; USD 80,000 - 95,000; Full time

Job summary

Chase Corporation in Westwood, MA is seeking an experienced Executive Assistant to provide proactive support to the CEO. The role manages complex calendars, coordinates travel, drafts executive communications, and ensures smooth day-to-day operations across global time zones.

The ideal candidate is discreet, tech-savvy with PowerPoint, Excel, and Concur experience, and capable of coordinating with HR, IT, and finance while maintaining confidentiality and professional standards.

Qualifications

• 5+ years of experience as an Executive Assistant or Senior Administrative Assistant supporting multiple senior leaders.
• Expert calendar management and meeting coordination across global time zones.
• Proficiency with Microsoft PowerPoint, Excel, Outlook/Teams, and Concur for travel and expenses.

Responsibilities

• Manage complex, dynamic calendars across time zones and schedule meetings.
• Coordinate travel arrangements, prepare itineraries, and process expense reports in Concur.
• Draft, edit, and proof executive correspondence with professional tone and formatting.
• Support board/leadership packets and maintain version-controlled files.
• Coordinate with HR/IT/Finance for onboarding and approvals.

Skills

Calendar management

Meeting coordination

Communication

Discretion

Time management

Tools

Concur

Outlook

Teams

PowerPoint

Excel

Job description

Chase Corporation in Westwood, MA is seeking an experienced Executive Assistant to provide proactive support to the CEO. The role manages complex calendars, coordinates travel, drafts executive communications, and ensures smooth day-to-day operations across global time zones.

The ideal candidate is discreet, tech-savvy with PowerPoint, Excel, and Concur experience, and capable of coordinating with HR, IT, and finance while maintaining confidentiality and professional standards.