Senior Executive Assistant: Calendar, Travel & Events

JPMorgan Chase & Co.; Buena Park (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

JPMorgan Chase & Co. in California is seeking a Senior Administrative Assistant to support the Consumer & Community Banking team. You will coordinate calendars, arrange travel, prepare documents, and interact with senior leaders across the organization.

This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The position emphasizes in-office presence five days a week, with responsibilities spanning meeting logistics, event

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine priority, while using caution in dispensing information.
• Manage the coordination and logistics of both internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring policies are followed and items are processed within guidelines.
• Assist with staff on-boarding and off-boarding, including equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive Bio’s.
• Handle regular activities without prompting, and advise in advance with issues or delays. Assist in editing spreadsheets and presentations for client meetings.

Skills

Calendar management

Microsoft Office

Communication

Interpersonal skills

Discretion

Job description

JPMorgan Chase & Co. in California is seeking a Senior Administrative Assistant to support the Consumer & Community Banking team. You will coordinate calendars, arrange travel, prepare documents, and interact with senior leaders across the organization.

This role requires professionalism, discretion, and the ability to manage multiple priorities in a fast-paced environment. The position emphasizes in-office presence five days a week, with responsibilities spanning meeting logistics, event