Senior Executive Support Specialist

JPMorgan Chase; Wheaton (IL); On-site; USD 52,000 - 78,000; Full time

Job summary

Chase, a leading financial services firm, seeks aSenior Administrative Assistant to support Consumer & Community Banking in a fast-paced environment. You will manage executive calendars, coordinate meetings, arrange travel, and handle sensitive information with discretion while liaising with senior leaders to ensure flawless output.

The role requires five days in the office, strong organizational skills, and excellent communication.

Qualifications

• At least five years of administrative experience.
• Advanced ability to organize.
• Discretion and good judgment in confidential situations, and proven experience interacting with senior management.
• Strong interpersonal, written, and oral communication skills.
• Strong proficiency in Microsoft Office.
• Excellent telephone etiquette and ability to manage competing priorities i.e. calendar management.

Responsibilities

• Maintain complex and detailed calendars.
• Screen incoming calls and determine the level of priority, while using caution in dispensing information.
• Manage the coordination and logistics of both internal and external meetings.
• Arrange and coordinate complicated domestic and international travel.
• Organize all aspects of internal and external events, including catering and transportation.
• Process invoices and T&E expense claims for team members, ensuring all policies are followed and items are processed within provided guidelines.
• Assist with staff on-boarding and off-boarding, which includes requesting equipment setup and system access.
• Produce high quality emails and messages to individuals at all levels of the organization.
• Maintain department documents, including current organizational charts and Executive Bio’s.
• Handle regular activities without prompting, and advise in advance with issues or delays.
• Assist in editing spreadsheets and presentations, including printing and binding, for client meetings

Skills

Administrative experience

Calendar management

Discretion in confidential situations

Interpersonal communication

Written and verbal communication

Microsoft Office proficiency

Telephone etiquette

Tools

Microsoft Office Suite

Job description

Chase, a leading financial services firm, seeks aSenior Administrative Assistant to support Consumer & Community Banking in a fast-paced environment. You will manage executive calendars, coordinate meetings, arrange travel, and handle sensitive information with discretion while liaising with senior leaders to ensure flawless output.

The role requires five days in the office, strong organizational skills, and excellent communication.