Executive Assistant to CEO - Global Calendar & Travel

Chase-Corporation; Westwood (MA); On-site; USD 80,000 - 95,000; Full time

Job summary

Chase Corporation, a global specialty chemicals company based in Westwood, Massachusetts, is seeking an Executive Assistant to the CEO. This full-time role requires expert calendar management, travel planning, and high-quality executive support across multiple time zones.

The successful candidate will prepare polished board and leadership materials, coordinate meetings, and ensure confidential handling of information with discretion.

Qualifications

• 5++ years of experience in an Executive Assistant or Senior Administrative role.
• Expert calendar management and meeting coordination across global time zones.
• Proficiency with Microsoft PowerPoint (master slides, layouts, charts), Excel (pivot tables, lookups, basics), Outlook/Teams, and Concur (booking & expenses).
• Outstanding written and verbal communication; impeccable attention to detail and experience with board-level materials.
• Proven discretion handling confidential information; high degree of professionalism and service mindset.

Responsibilities

• Manage complex, dynamic calendars across time zones; schedule meetings with precision.
• Orchestrate meetings (agenda, materials, room/VC setup, attendees, minutes, action tracking).
• Draft, edit, and proof executive correspondence; maintain professional tone and formatting.

Skills

Calendar management

Meeting coordination

Executive support

Communication

Discretion

Time zone coordination

Stakeholder management

Tools

PowerPoint

Excel

Outlook/Teams

Concur

Job description

Chase Corporation, a global specialty chemicals company based in Westwood, Massachusetts, is seeking an Executive Assistant to the CEO. This full-time role requires expert calendar management, travel planning, and high-quality executive support across multiple time zones.

The successful candidate will prepare polished board and leadership materials, coordinate meetings, and ensure confidential handling of information with discretion.