Senior Executive Assistant, Administrative & Operations

Pearson; Providence (RI); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Pearson is seeking an Advances Associate, Administrative Support to support the SVP, Professional Assessments, handling calendar, office, event, proposal, and contract management in a dynamic, confidential environment.

The role requires strong organizational and writing skills, the ability to manage multiple priorities, and experience in high-stakes settings. Some on-site work and frequent collaboration with internal stakeholders are expected.

Qualifications

• Familiarity with email, Microsoft Office, and scheduling software preferred
• Previous experience in a demanding and high-stakes environment

Responsibilities

• Manage an active calendar of appointments and meetings, including travel arrangements and documentation for events/travel
• Oversee office management to maintain a welcoming, professional environment and build relationships with key stakeholders
• Plan and coordinate events and meetings, including venues, IT support, catering, and related logistics
• Assist Proposal Writers with meeting tight deadlines and produce materials for proposals, including graphics and templates
• Securely file and archive executed contracts and provide signatures for execution

Skills

Analytical skills

Writing skills

Time management

Organization

Self-starter

Attention to detail

Deadline-driven

Relationship building

Independent work

Learning quickly

Problem solving

Graphics knowledge

Basic typesetting

Tools

Microsoft Office

Job description

Pearson is seeking an Advances Associate, Administrative Support to support the SVP, Professional Assessments, handling calendar, office, event, proposal, and contract management in a dynamic, confidential environment.

The role requires strong organizational and writing skills, the ability to manage multiple priorities, and experience in high-stakes settings. Some on-site work and frequent collaboration with internal stakeholders are expected.