Senior Executive Assistant, Admin & Proposals

Pearson; Springfield (IL); Hybrid; USD 65,000 - 75,000; Full time

Job summary

Pearson is seeking an Advances Associate, Administrative Support to support the SVP, Professional Assessments. The role covers calendar, office, event, proposal, and contract management in a dynamic environment.

You will handle confidential information with discretion and collaborate across stakeholders. The position reports to the SVP, with duties spanning scheduling, meeting coordination, and document preparation.

Qualifications

• Familiarity with email, Microsoft Office, and scheduling software preferred.
• Previous experience in a demanding and high-stakes environment.

Responsibilities

• Calendar Management: Manage active calendar of appointments and meetings, arrange travel, and prepare event paperwork.
• Administrative Support and Office Management: Maintain a welcoming environment, build relationships with stakeholders, protect confidentiality, and handle priority tasks.
• Meeting and Event Management: Plan events and meetings, coordinate venues, IT support, catering, and logistics.
• Proposal Management: Assist writers to meet deadlines, create and assemble proposal materials, and ensure brand-consistent covers.
• Contract Management: File executed contracts securely, obtain signatures, and monitor expirations and renewals.

Skills

Analytical skills

Writing & communication

Multitasking

Organization

Self-starting

Attention to detail

Deadline-driven

Adaptability

Relationship-building

Independence

Fast learner

Problem-solving

Graphic files

Typesetting

Tools

Microsoft Office

Scheduling software

Email

Job description

Pearson is seeking an Advances Associate, Administrative Support to support the SVP, Professional Assessments. The role covers calendar, office, event, proposal, and contract management in a dynamic environment.

You will handle confidential information with discretion and collaborate across stakeholders. The position reports to the SVP, with duties spanning scheduling, meeting coordination, and document preparation.